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The Brookings Institution · 7 hours ago

Assistant to the Vice President, Global Economy and Development (Job ID: 2026-3796)

US-DC-Washington

Full-time

Hybrid

Entry Level

$60K/yr - $65K/yr

2+ years exp

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. The Assistant to the Vice President provides administrative, research, and project coordination support to the Vice President of the Global Economy and Development program, managing scheduling, research, and logistical tasks to facilitate the VP's work.

EducationNon ProfitPoliticsPublic RelationsTraining

No H1B

Responsibilities

Maintains the Vice President and Director’s calendar and coordinates daily scheduling. Receives all incoming queries and requests for meetings, speaking engagements, media interviews, etc

Organizes local and travel itineraries and logistics; prepares expense reimbursements for the VP

Supports VP priorities by keeping him informed of items and/or conflicts that arise throughout the day which affect his schedule; uses judgement to suggest solutions, prioritization, and/or opportunities

Serves as point of contact, throughout the institution, for internal organizational matters needing input or involvement of VP

Coordinates the flow of information and tasks for the VP, on a daily basis, to ensure timely attention to his commitments. Maintains list of current projects, invitations and commitments, with status; meets regularly with VP to manage and determine priorities

Owner of the Office of the Vice President email account; screens phone calls, messages and requests for information and follow-up; maintains electronic, and hard copy filing systems for Office of the Vice President and Director

Completes travel expense reimbursement requests for VP

Prepares briefing and other materials for meetings, conferences and presentations; drafts talking points for VP as needed. Drafts letters and memoranda for VP’s review

Distributes internal documents, memos, and articles to appropriate institution, senior management, and program staff

In collaboration with the Vice President, conducts economic research, including bibliographic and literature reviews; summarizing academic, policy, and institutional publications; updating and verifying data; and assisting with analysis in support of ongoing research projects

Researches, compiles, and analyzes qualitative and quantitative data, including identifying appropriate data sources; mastering underlying methodologies and concepts of key economic datasets; preparing databases for analysis; and presenting results in clear, professional formats with explanation of implications for research and policy

Drafts, edits, and proofreads written materials in support of the VP and Global program, including research reports, policy briefs, briefing memoranda, blogs, media summaries, and summaries of forums, symposia, and conferences

Conducts background research and prepares written summaries, including abstracts and analyses of books, articles, conferences, seminars, and other relevant events and materials

Supports the planning and execution of events, including researching potential participants; drafting invitations; tracking RSVPs; preparing and distributing event materials; and coordinating event transcription

Liaises with high-level participants, donors, internal Brookings and Global staff, and external vendors, coordinating services and contracts in consultation with Global operations staff and other Brookings departments

Manages logistical and administrative support, including arranging travel, processing travel and expense reimbursements, and executing post-event responsibilities such as speaker thank-you notes, publication of event transcripts, and preparation of post-event web summaries

Qualification

SchedulingResearch supportData analysisExcelMS Office proficiencyCultural sensitivityProfessional demeanorCommunicationOrganizational skillsTeamwork

Required

Bachelor's degree in international development, economics, international affairs or political science required

Strong academic record

Minimum of two years of relevant work experience (inclusive of internships) providing scheduling and administrative support to an executive, director or VP

Professional experience providing quantitative and qualitative research support in a research or academic setting is advantageous

Experience in participating in and managing virtual meetings and events

Work experience in non-profit, public sector, academia, or policy organization preferable

Interest in international development, international relations or economic policy is a plus, as is experience working, studying, living or traveling abroad

Knowledge of and keen interest in global economic issues required

High degree of cultural sensitivity and comfort level working in an office environment with diverse staff in research and operational roles

Excellent verbal and written communication skills

High degree of organizational and prioritization skills, attention to detail, and efficiency in scheduling and managing calendars

Proficiency in Excel and other MS Office and/or Office 365, Outlook, and SharePoint, and virtual meeting platforms such as Zoom or MS Teams

Proficiency in Stata, SPSS advantageous

Ability to multi-task and meet multiple deadlines in a fast-paced work environment

Professional demeanor and work ethic, ability to work well under pressure with discretion and mature judgment, while managing confidential/sensitive information and liaising with high-level contacts

Cooperative attitude and flexibility

Demonstrated ability to work effectively as a part of a team

Must be authorized to work for any employer in the US