O'Hagan Meyer ยท 1 day ago
Office Manager
Chicago, IL
Full-time
Onsite
Senior Level
$100K/yr - $130K/yr
5+ years expO'Hagan Meyer is a growing national law firm recognized for its professional services. The Chicago Office Manager is responsible for overseeing daily functions of the firm's headquarters, ensuring legal support services are provided to attorneys while fostering a culture of inclusiveness and teamwork.
LegalProfessional ServicesService Industry
Hiring Manager
Paulo R Valdez
Responsibilities
Supports operations by maintaining office systems and supervising legal support team and receptionist
Manage workflow, attorney assignments and overflow for legal support staff and receptionist
Approve PTO and OT requests
Develop and coordinate backup process for out of office coverage, holiday scheduling and leaves of absence
Serve as a liaison between the legal staff and Chicago Management Committee
Host regular team meetings to ensure the legal support team is working as one unit to provide highest quality of service to the Chicago attorneys
Provide regular feedback to Chicago Management Committee received during the team meetings and suggest solutions to specific issues that may arise
Plan team social outings
The Chicago Office Manager will ensure the office is professionally maintained and presentable to clients and visitors
Organizing office operations and procedures to ensure supplies and copy paper levels are maintained throughout
Reviewing and approving supply requisitions
Assigning and monitoring clerical functions
Manage Chicago operations, paralegal and legal assistant team leads to ensure the three teams are working together efficiently and effectively to provide the Chicago attorneys' daily support
Strong interpersonal skills with ability to work with team and office leaders as well as legal support staff team members
Detail oriented to anticipate questions related to workflow and legal staff assignments
Collaborate with the various business operations departments to implement and adhere to firm policies and procedures, including HR, IT, Accounting, Marketing and Senior Management
Participate in the legal staff hiring process by: Helping to identify when hiring is needed, Help determine the level of experience and qualifications required, Screen and assess candidate qualifications and Participating in the interview process, Training new hires
Monitor performance of legal support staff and identify and facilitate opportunities to increase productivity and efficiency
Proactively provide constructive feedback for performance issues
Complete regular reviews of legal staff
Handle conflicts and resolve complaints and escalate as necessary
Work with office and firm management and departments to maintain and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
Completes operational requirements (managing) employees, following up on work product
Keeps office and firm management informed by summarizing information, identifying trends, and communicating results
Point of contact for building management for service requests and on-site parking
Recommends office and workstation assignments with collaboration of Chicago Management Committee and department supervisors
Hosts regular 1 on 1 meetings with legal support staff to provide direction and guidance
Qualification
Required
5+ years of law office managerial experience
Extensive experience in leading teams
Understanding of the life cycle of a litigation file
Proven ability to thrive in a fast-paced environment
Prior direct supervisory experience
Strong interpersonal skills with ability to work with team and office leaders as well as legal support staff team members
Detail oriented to anticipate questions related to workflow and legal staff assignments
Ability to handle conflicts and resolve complaints
Ability to monitor performance of legal support staff and identify and facilitate opportunities to increase productivity and efficiency
Ability to provide constructive feedback for performance issues
Ability to complete regular reviews of legal staff
Ability to collaborate with various business operations departments to implement and adhere to firm policies and procedures
Ability to participate in the legal staff hiring process
Ability to train new hires
Ability to manage office operations and procedures
Ability to maintain office systems and supervise legal support team and receptionist
Ability to organize office operations and procedures
Ability to review and approve supply requisitions
Ability to assign and monitor clerical functions
Ability to keep office and firm management informed by summarizing information, identifying trends, and communicating results
Ability to recommend office and workstation assignments
Ability to host regular 1 on 1 meetings with legal support staff to provide direction and guidance
Ability to serve as a liaison between the legal staff and Chicago Management Committee
Ability to host regular team meetings
Ability to provide regular feedback to Chicago Management Committee
Ability to plan team social outings
Ability to manage workflow, attorney assignments and overflow for legal support staff and receptionist
Ability to approve PTO and OT requests
Ability to develop and coordinate backup process for out of office coverage, holiday scheduling and leaves of absence
Ability to ensure the office is professionally maintained and presentable to clients and visitors
Ability to point of contact for building management for service requests and on-site parking
Ability to complete operational requirements (managing) employees, following up on work product
Ability to ensure limited disruption to office operations is prioritized
Ability to lift up to 25 pounds at times
Ability to sit at a desk and work on a computer for prolonged periods
Benefits
Health Care Plan (Medical, Dental, & Vision)
401(k) Retirement Plan
Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, & Company Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Free Food & Snacks in Office
Wellness Resources
Commuter Benefits
Company
O'Hagan Meyer
O'Hagan Meyer is a law firm that provides litigation and advisory services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tim O'Hagan
Chief Operating Officer
Alice Powers
Partner
Recent News
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