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Ivy Tech Community College · 13 hours ago

Office Coordinator - Resource Development

Lafayette, IN

Full-time

Onsite

Mid Level

3+ years exp

Ivy Tech Community College is seeking an Office Coordinator for Resource Development. The role involves managing data integrity for fundraising efforts, ensuring compliance with financial policies, and overseeing logistics for donor-related events and activities.

Higher EducationUniversities

No H1B

U.S. Citizen Only

Responsibilities

Maintain data about prospects, alumni, and donors in Ivy Connect

Maintain data and information in Ivy Connect about the activities of the Executive Director and Development Director

Perform mailings and other communications related to annual and internal fundraising campaigns

Maintain data and information in Ivy Connect about development events

Process gifts, pledges, payroll deductions and related communication to donors

Process requests for payments from the Foundation and reconcile credit card report

Process requests for reimbursement to various college departments from Foundation funds

Perform reconciliations necessary to track the Foundation budget and the Development Office college budget and provide data and analysis to prepare the budget

Respond to ad hoc requests for information in Ivy Connect

Work with Development Director on employee campaign

Organize the resources necessary to produce development events, including the assistance of other college departments, venue, program, invitations, name tags, catering, technology, and day-of-event tasks

Make travel arrangements, prepare travel requests and travel reimbursement and other expense reimbursement requests for development staff

Process incoming/outgoing mail

Hire and supervise intern or work-study student

Receive calls for the Development Office and assist callers with necessary information

Maintain inventories and order office supplies

Use Outlook and Microsoft Office to manage appointments, prepare letters, emails, and other communications and activities

Use Workday to pay invoices

Respond to requests from Executive Director to schedule meetings, respond to emails, prepare meeting materials, and other supporting activities

Perform all of the functions required of the development office for scholarship administration

Assists with Alumni Association

Recommends and designs new stewardship opportunities and vehicles

Performs analysis of data to recommend next steps for cultivation and stewardship (e.g. identifying donors who meet specific follow up)

Other duties as assigned

Assist visitors and provide general College information

Refer specific inquiries to faculty and staff and direct visitors to appropriate offices

Responsible for notifying police, fire departments, security personnel and College facilities staff of emergency situations, including inappropriate persons in the building, while being cognizant of his/her personal safety

Follow-up with supervisor regarding occurrences and actions taken

Coordinate on campus events for the Development Office including room reservations, food requests, invitations, and meeting materials

Maintain and update office files, developing and revising filing system as needed to keep current and accurate records

Monitor office to maintain copier and printer paper, and office supplies

Qualification

Raiser's EdgeIvy ConnectFinancial accountingMicrosoft OfficeEvent coordinationData analysisSupervisionCommunication skills

Required

Associate degree in related field and three years' work experience required

Must be able to handle confidential information with discretion and maturity

Must have ability to communicate effectively orally and in writing, in person, and by telephone

Preferred

Bachelor's degree in related field preferred

Benefits

Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, , LTD, STD, Identity Guard, etc.

Employer contribution annually to Health Savings Account.

No waiting period to enroll in benefits. Coverage starts on day 1.

Employer contribution to retirement plan. (10% of annual salary, employee contribution not required)

Paid time off: vacation and sick time accrued bi-weekly.

Paid holidays: 9 days plus winter break between December 25th and January 1st.

Free tuition for employees and dependents.

Professional Development opportunities.