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City of New York · 6 hours ago

BOB - CONTRACT COORDINATOR

New York, NY

Full-time, Contract

Onsite

New Grad, Entry Level

$59K/yr - $92K/yr

0+ years exp

The City of New York is looking to hire a Contract Specialist II for the Department of Transportation Division of Bridges. The role involves managing various forms of contracts and procurements, ensuring compliance with policies and procedures, and collaborating with project managers and engineers to identify procurement needs.

GovernmentLegalPublic Relations

Responsibilities

Utilize various procurement methods, such as M/WBE Non-Competitive Small Purchase, competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods

Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures

Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries

Generate and perform tasks through PASSPort for oversight reviews and approvals

Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services

Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans

Assist in the compilation of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations

Work with Expense team to verify funding prior to expense-funded procurements

Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc

Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel

Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary

Schedule and attend Consultant Selection Committee charging and Technical Evaluations

Perform other related duties

Qualification

Contract negotiation/managementProcurement methodsFMSPASSPortMicrosoft ExcelMicrosoft Office SuitePPB rulesOral communicationWritten communicationInterpersonal skillsOrganizational skills

Required

A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management

A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management

Education and or experience equivalent to '1' or '2' above