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Maola Local Dairies · 1 hour ago

Administrative Assistant

Newport News, VA

Full-time

Onsite

Entry Level

2+ years exp

Maola Local Dairies is a farmer-owned cooperative focused on providing fresh, high-quality dairy products. The Administrative Assistant will manage incoming calls, greet visitors, assist with data entry, and provide customer support while ensuring smooth office operations.

Farming

Responsibilities

Routes incoming calls, takes and communicates accurate messages to employees

Greets visitors, obtains appropriate information and advises employee of visitor's arrival

Distributes all incoming mail. Assists with outgoing mail and Fed Ex, including AR statements and AP checks

Orders and distributes all office supplies

Provides assistance with data entry and filing

Provides accounting support as needed. This includes bank deposits from 14 branch locations and various deposit spreadsheets for reconciling purposes

Research customer and sales request for invoice copies, pulls and sends to the appropriate departments

Run queries, download into excel or PDF to send statements via email

Responds to customer complaints

Completes School Bid Forms

Other duties as assigned

Qualification

Microsoft Office SuiteData EntryCustomer ServiceOrder Management SoftwarePhone EtiquetteAccountabilityCommunicationProblem-SolvingCollaborationInitiative