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City of New York · 18 hours ago

BOB - CONTRACT COORDINATOR

New York, NY

Full-time, Contract

Onsite

Mid, Senior Level

$68K/yr - $114K/yr

2+ years exp

The City of New York is seeking a Procurement Analyst III to join the Department of Transportation Division of Bridges. The role involves managing various forms of contracts and procurements, ensuring compliance with policies, and collaborating with stakeholders to meet procurement needs.

GovernmentLegalPublic Relations

Responsibilities

Utilize various procurement methods, such as M/WBE Non-Competitive Small Purchase, competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods

Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures

Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries

Generate and perform tasks through PASSPort for oversight reviews and approvals

Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services

Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans

Assist in the compilation of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations

Work with Expense team to verify funding prior to expense-funded procurements

Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc

Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel

Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary

Schedule and attend Consultant Selection Committee charging and Technical Evaluations

Perform other related duties

Qualification

Procurement methodsContract negotiationFMS experiencePASSPort experienceMicrosoft ExcelPPB rulesOral communicationWritten communicationInterpersonal skillsOrganizational skills

Required

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management

An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above

A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in '1' above

A combination of education and/or experience equivalent to '1', '2', or '3' above. College education may be substituted for professional experience under '2' or '3' above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in '1' above