South Carolina Department of Motor Vehicles · 13 hours ago
Human Resources Assistant / Human Resources Assistant - 184305
Columbia, SC
Full-time
Onsite
New Grad, Entry LevelThe South Carolina Department of Motor Vehicles is seeking a Human Resource Assistant to support their Office of Human Resources. The role involves maintaining badge issuance processes, managing employee access information, and assisting in various administrative tasks related to human resources.
Government Administration
No H1B
Responsibilities
Maintains agency badge issuance and replacement process, including generating new badges, suspending access, and deactivating badges
Designs badges that align with branding guidelines set by the agency. Input and update employee access needs and relevant information into the agency's dedicated database and security system
Collaborates with the Office of Inspector General and other stakeholders to ensure the accuracy and currency of access information
Maintains a comprehensive tracking system for all badges issued, including activation, updates, deactivation, suspension, and access level details via tracking log and generated reports in Access Control system
Issues and tracks temporary and contractor badging projects for the agency in direct partnership with OIG and Facilities Management
Disseminates hiring packets for routing and signature
Communicates routing status to employment and recruitment team
Uploads final hiring packets into OnBase filing system including any attached payroll information
Sends out regret information as part of the Agency's hiring process
Closes out and archives vacancies in the hiring system
Schedules interviews and coordinates interviewees to and from interviews upon management request
Prepares new hire orientation folders and paperwork
Creates new hire fob and computer password handout information
Uploads pictures of new employees to IT and into the agency's security access system
Works in close partnership with IT to resolve password issues
Maintains I-9 forms and required documentation on all DMV employees, including separated employees. Ensures all I-9 forms are inputted into the E-Verify system within 3 days of the employee’s orientation date. Runs reports in E-Verify and reviews issues to escalate or that warrant review by Homeland Security
Responsible for scanning all active and non-active personnel files to OnBase
Opens, sorts, and delivers mail to Human Resources
Makes copies of FOIA documents upon request by FOIA Manager and Legal Department
Serves as liaison between the Office of Human Resources and the Warehouse, including archiving files according to archiving schedule, retrieving former employee records, and maintaining the active log of former employee records stored
Assist in the daily job posting process as needed. The process includes posting, disseminating, communications, following up, updating, logging, reposting, reconciling and closing out job postings. Disseminates applications on a determined basis and/or upon request
All other duties and projects as they become available and assigned
Qualification
Required
A high school diploma and administrative experience
A bachelor's degree may be substituted for the required work experience
Must complete a nationwide criminal background check to include finger printing
Employee works under direct supervision of the HR Manager with day-to-day guidance
Discretion is allowed in making decisions in areas that are routine and well defined
Situations involving special circumstances must be referred to the HR Manager
Must be able to work in a busy office environment where processing volume and meeting deadlines are required
Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
Preferred
Knowledge of principles and practices of human resource management
Knowledge of recruiting and employment policies and procedures
Ability to establish and maintain effective working relationships
Ability to communicate effectively
Ability to make and communicate decisions
Ability to analyze data and present ideas effectively
Benefits
Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household
Company
South Carolina Department of Motor Vehicles
The South Carolina Department of Motor Vehicles (SCDMV) administers the state's motor vehicle licensing and titling laws by maintaining strict controls to deliver secure and valid identification, licenses, and property records, while accurately accounting for the receipt and timely distribution of all revenue collected in order to best serve our citizens.
Founded in 1918
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Deborah Mangels
Agency Chief Information Officer
Company data provided by crunchbase