Selby Jennings · 1 week ago
Fund Administration Specialist
Boston, MA
Full-time
Onsite
Senior Level
$85K/yr - $100K/yr
5+ years expSelby Jennings is a highly regarded global investment management firm seeking a Fund Administration Specialist to join its finance team. The role focuses on managing fund-level expenses, budgeting, and treasury-related processes for U.S. registered investment products, partnering with various teams to ensure compliance and accurate financial reporting.
BankingEmploymentRecruiting
Hiring Manager
Anastasia Hudak
Responsibilities
Manage and review ongoing fund expenses for U.S. mutual funds, ETFs, and other registered investment vehicles
Process and validate invoices, ensuring accurate categorization, allocation, and timing of expenses
Track and administer expense limitations, waivers, and reimbursements, including related calculations and support materials
Support the annual budgeting process and ongoing monitoring of fund operating costs against forecasts
Compute and review management fees and other contractual fund charges
Coordinate with fund accountants and administrators to ensure expenses are appropriately reflected in NAVs and financial statements
Perform treasury‑related activities such as expense payments, cash oversight, and reconciliations
Prepare and deliver expense analysis to support periodic reporting, audits, and regulatory filings
Collaborate with teams across Operations, Legal, and Compliance on expense disclosures, controls, and documentation
Qualification
Required
Bachelor's degree in Accounting, Finance, or a related field
5 years of experience within fund administration, fund accounting, or fund finance/treasury
Proven experience working with U.S. mutual funds, ETFs, or other SEC‑registered products
Hands‑on background in invoice processing, expense budgeting, management fee calculations, and reimbursements
Familiarity with expense caps, waivers, and fund expense policies
Solid understanding of U.S. GAAP and registered fund structures
Strong Excel capabilities and exceptional attention to detail
Ability to balance multiple deliverables in a regulated, deadline‑driven environment
Clear communicator who works well across teams and takes a proactive approach to problem‑solving
Company
Selby Jennings
Global recruitment firm specialising in Banking
1001-5000 employees
Funding
Current Stage
Late StageRecent News
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