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Wabtec Corporation · 4 hours ago

Executive Assistant - Operations

Plattsburgh, NY

Full-time

Onsite

Senior Level

$24/hr - $28/hr

5+ years exp

Wabtec Corporation is a leading global provider of equipment and services for the freight and transit rail sectors. The Executive Administrative Assistant of Operations will assist the Director of Operations in managing the day-to-day operations of the Plattsburgh plant, providing comprehensive administrative support and ensuring effective communication across teams.

Railroad Manufacture

No H1B

Responsibilities

Provide full administrative support, including preparing documents and presentations; respond to correspondence received, requests and telephone calls; write letters; organize meetings; write and distribute minutes

Maintain the calendar, daily schedule and administrative records of the Director of Operations

Answers phones for the facilities and transfer calls appropriately

Collaborate with executives inside and outside the company: with customers, suppliers, visitors and other senior executives from different sites

When needed, act as an intermediary between the Director of Operations, the Plattsburgh management team and the employees

Ensure the normal flow of written communications, maintain schedules, make the necessary arrangements and keep records up to date

Compile data and prepare reports, if necessary for Director, PM, Mfg Eng. as needed

Sort mail, including preparing and distributing outgoing mail

Organize event details such as menus, accommodation, audio-visual equipment, improved services, agenda and road maps

Assisting the Internal Travel Service with travel preparations by providing relevant information relating to travel reservations (e.g., car, rental, hotel, etc.)

Responsible for ordering office, cafeteria and cleaning supplies

Maintains uniform contract and works with uniform company for any issues

Maintains all printers in both facilities- responsible for supply ordering, IT tickets and working with the Xerox tech for onsite projects

Assist the safety coordinator with reports or other administrative tasks

Maintains company vehicle – responsible for scheduling maintenance, detailing and assists with booking vehicle for trips

Other duties as assigned

Qualification

Microsoft Office SuiteExecutive Assistant ExperienceOffice ManagementCommunication SkillsProfessional DiscretionStress ResistanceOrganizational SkillsTime Management