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State Street · 14 hours ago

Global Head of Corporate Secretarial & Administration Services

Boston, Massachusetts

Full-time

Onsite

Director/Executive

$225K/yr - $338K/yr

20+ years exp

State Street is a global leader in investment management, and they are seeking a Global Head of Corporate Secretarial and Administration Services. This role is responsible for managing the Corporate Secretary Office and ensuring effective corporate governance practices across the organization.

BankingFinanceFinancial Services

Responsibilities

Lead development of agendas (including forward calendars and agendas) for Board and Committee meetings, curate Board materials to ensure content is complete, concise, and synthesized

Ensure consistent practices across Board Committees and compliance with governance formalities

Provide advice and training for Management presentations to Directors

Prepare, update and maintain governance documents (e.g., minutes, Committee charters, policies, and corporate governance guidelines), guided by industry best practices and regulatory expectations/standards

Curate the Board education program, including Board and Committee onboarding, as well as continuing education on developing issues for a GSIB board

Conduct and support, as appropriate, governance processes (e.g., written consents, new Director independence assessments, related party transactions, Director and Committee evaluations and D&O questionnaires)

Develop, improve, and maintain use of communications technology for the Board

Coordinate, including logistics, Director engagements with each other and with Management, including Board/Committee meetings, Board off-sites, Director site visits, Director Town Halls and 1:1 meetings with Management

Develop continuing education plans for Corp Secretary staff, including use of best practices and participation in industry groups

Manage and conduct Annual Meetings of Shareholders

Prepare and file Annual Meeting proxy statement with SEC and continue to evolve document consistent with industry practices; prepare and manage responses to related shareholder proposals

Manage production of board materials to regulators; prepare and execute corporate filings with regulators (e.g., State annual reports, NYSE filings)

Manage and file Director/Management Section 16 forms with the SEC; manage and administer Securities Trading Policy and 10b5-1 trading plans

Serve as the primary point of contact for shareholder inquiries and communications

Participate in shareholder outreach engagements and activities

Manage relationships with governance vendors (e.g., shareholder solicitors)

Maintain up to date knowledge of corporate governance best practices and regulatory requirements

Develop consistent governance strategies for subsidiary boards within the State Street group and ensure organizational structure maximizes cohesion and effectiveness

Develop and maintain organizational governance processes for subsidiaries including charters, escalations, composition structures, authorized signatories, required meeting frequency, and other related matters

Consider, support and implement best practice for administration of the Legal Entity Oversight Committee (LEOC) and other gatekeeping functions for subsidiaries

Develop 'best practice' guidelines for overall governance, membership, terms of reference, voting, agendas, minutes to ensure consistency in governance practices

Qualification

Corporate governance principlesBoard managementLeadership experienceRelationship managementEffective communicationTransparencyNegotiating skillsOrganizational skillsIntegrity

Required

20+ years of experience; 10+ years of experience in leadership roles

Strong understanding of corporate governance principles, regulations, and best practices

A player-coach and doer; someone who takes on a lot, plans, is organized, is agile and performance driven. Consistently meets deadlines, delivers accurate work, and operates in a fluid, fast-paced manner

Ability to build consensus and create collaborative relationships; effective relationship management and influencing/negotiating skills; high levels of initiative and personal accountability

Effective communication and presentation skills at all levels; both one-on-one and with larger groups

Uncompromising integrity, transparency, and personal and professional character. Brings a reputation of consistent respect from those with whom s/he has worked