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Dana-Farber Cancer Institute · 6 hours ago

Research Administrator

Boston, MA

Full-time

Onsite

New Grad, Entry Level

$65K/yr - $72K/yr

0+ years exp

Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. The Research Administrator is responsible for managing research portfolios, collaborating with faculty on grant applications, and ensuring compliance with funding guidelines.

CommunitiesHealth CareHealth DiagnosticsHospitalNon ProfitOncology

Responsibilities

Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness

Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g., data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices

Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests

Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests

Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner

Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI

Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor

Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets

Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned

May approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard

Verify funds are available, expenses are allowable and correctly allocated in a timely manner

Review and approve bills for core and center services

Conduct financial analysis to determine availability of funding

Assist in the development of job descriptions

Post positions and approve salary offers

Process visa applications and payments as appropriate

Process merit, equity and promotions requests

Manage salary allocations in adherence to funding guidelines and availability

Manage termination process checklist, process termination paperwork

Partners with faculty and researchers to ensure adherence to internal and external policies; this includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes

Advise faculty and researchers and/or refer them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence

Manage the federal time and effort process for applicable researchers

Qualification

Budgeting principlesGrant data analysisExcelGoogle SheetsCustomer ServiceOrganizationInclusionDiversity & EquityInstitute operationsTeamworkCollaboration