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OOFOS · 19 hours ago

Executive Assistant

Braintree, MA

Full-time

Hybrid

Senior Level

$105K/yr - $125K/yr

5+ years exp

OOFOS is a leading brand in recovery footwear, known for its innovative OOfoam™ technology. The Executive Assistant will provide high-level administrative support to the C-Suite leadership team and manage internal events that reflect the company's culture.

Consumer GoodsFashionShoes

Responsibilities

Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight

Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries

Maintain confidentiality and handle sensitive information with intention and professionalism

Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization

Evaluate and manage Co-CEO’s incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper

Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations

Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings (quarterly and annual), sales meetings, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives

Manage end-to-end event logistics—venues, vendor relationships, contracts, budget, travel, communications, branded materials, and on-site coordination and AV/tech

Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS’ values and brand

Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness

Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams

Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables

Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward

Qualification

Executive Assistant experienceEvent planningOffice 365 proficiencyAI tools utilizationCommunication skillsRelationship-building skillsOrganizational skillsProblem-solving mindset

Required

Bachelor's degree in business, communications, or related fields

5 - 8 years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience supporting strategic planning, quarterly reviews, board materials, and executive initiatives

Minimum of 5 years of hands-on experience planning and executing high-visibility internal and external events on varying scale—including all-employee meetings, leadership offsites, board meetings, sales meetings, seasonal events, etc. Experience managing vendor relationships, contracts, budget, hotel/venue partnerships, and event technology and testing equipment

Strong communication, relationship-building, and interpersonal skills

High degree of discretion, judgment, and professionalism, especially when handling confidential information

Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools, and strong technical confidence and comfort navigating, troubleshooting, and supporting executive technology needs in real time

Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations

Ability to remain calm and solutions focused in a fast-changing environment

A proactive, 'no job too big or small' mindset that aligns with OOFOS' collaborative culture

Four (4) days per week in the office to provide in-person support to our executive team

Preferred

People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul

Approaches work with empathy, connection, and focus on supporting others

Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead

Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines

Culture Champion: Passionate about delivering thoughtful, engaging experiences

Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth

A 'team first' attitude, collaborative mindset and openness to feedback is a must