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Whitefield Academy · 23 hours ago

Assistant to the Upper School Principal

Smyrna, GA

Full-time

Onsite

New Grad, Entry Level

Whitefield Academy is seeking an Assistant to the Upper School Principal to provide support in daily operations. The role involves various administrative tasks including managing the Upper School office, scheduling appointments, and coordinating events.

Education

Culture & Values

Responsibilities

Serves as receptionist in the Upper School office by greeting and assisting visitors, students, parents, and faculty; answering and handling phone calls

Processes student admittance and dismissals; records attendance and arranges early releases

Takes responsibility for updating Upper School events with the all-school calendar manager

Maintains the calendar for functions in the Louise Owens Theater and the Upper School conference room

Notifies maintenance crew of set-up arrangements for special programs and events

Screens the Upper School Principal’s visitors and phone calls

Schedules appointments for the Upper School Principal

Keeps the copiers in working order by notifying repair services

Attends staff meetings and serves on committees as required

Demonstrates stewardship of Whitefield resources and spaces

Adheres to the bylaws, policies and procedures, and to all laws that govern the school and its actions

Supports commencement through the ordering of regalia, diplomas, graduation cords, and the senior Bibles

Partners with the school nurse and school counselor to ensure students receive necessary services

Drafts the weekly Monday Memo to Upper School staff and sends to the principal for review and publication

Supports the principal in developing schedules that meet the needs of alternative school days

Contributes to planning Upper School events, including but not limited to open houses, 9th grade orientation, admissions events, staff Christmas party, etc

Orders all supplies for the Upper School staff

Collaborates with principal to determine the summer task list for a successful launch of the school year; oversees the completion of the tasks

Coordinates schedules and communication for all students taking exams at alternative time

Collaborates with Sub Coordinator to ensure all classes have coverage

Other responsibilities as assigned by administration

Qualification

Interpersonal skillsOral communicationWritten communicationComputer literacyIndependenceDesire to help othersTeamworkConfidentiality

Required

Bachelors degree is required

Maintains professional discretion and confidentiality at all times

Engaging interpersonal skills and ability to develop rapport with students, parents, and faculty

Strong desire to help others and ability to inspire respect, trust, and confidence

Ability to work independently and part of a team

Demonstrates excellent oral and written communication skills

Demonstrates computer literacy and proficiency (e.g., word processing, spreadsheets, email, Internet, and presentation software)

Preferred

Commit to living his/her life under the lordship of Christ

Model a consistent daily walk with Jesus Christ, and be a Christian role model in speech, actions, and attitudes, which contributes to the spiritual atmosphere of the school

Believe and affirm the school's Statement of Faith

Commit to exhibiting Whitefield's core value for our students to experience diversity that reflects the body of Christ and support the school's diversity vision that aims at unity in Christ

Demonstrate evidence of consistent spiritual activities such as worship at a local church, fellowship with the body of Christ, personal devotional time with the Lord, and individual study of scripture

Evidence of the fruit of the Spirit in the nurturing of relationships with other staff members, students, families, and the community at large

Be actively involved in a local church