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UPMC · 1 day ago

Administrative Coordinator

Pittsburgh, PA

Full-time

Onsite

Mid, Senior Level

5+ years exp

UPMC is seeking an Administrative Coordinator to provide administrative research support to the Center for Women’s Biobehavioral Health Research. The role involves varied administrative tasks including grant proposal support, recruitment assistance, and event coordination to ensure the smooth operation of the program.

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Responsibilities

Provide varied administrative support to the Center for Women’s Biobehavioral Health Research

Provide administrative support in working on grant proposals, progress reports, and IRB submissions

Assist with recruitment of pre- and post-doctoral fellows, including receiving and screening applications, scheduling interviews, and onboarding

Coordinate and perform administrative tasks and planning for Center events

Assist with public-facing materials for the Center and advertising program events

Develop and sends correspondence on behalf of program and Center Director (e.g., draft and send meeting minutes, draft and send meeting requests)

Make travel arrangements, processes expense reimbursements, orders supplies, and manages calendars

Assist with manuscript preparation and submission

Provide input to presentations and other department/supervisor work (e.g., supervisor provides general thought and employee drafts more material based on initial ideas, creation of figures, editing slides, etc)

Review administrative procedures and operating practices and makes recommendations to increase efficiency

Perform in accordance with system-wide competencies/behaviors

Perform other duties as assigned