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The University of Kansas · 1 day ago

Recruitment Specialist

Lawrence, KS

Full-time

Hybrid

Mid Level

4+ years exp

The University of Kansas is seeking a Recruitment Specialist to join their Talent Acquisition Centers of Excellence team in Human Resources. This role involves guiding and supporting the recruitment and onboarding of new hires, coordinating student recruitment activities, and ensuring compliance with university policies.

ConsultingHealth CareNon Profit

Responsibilities

Serves as a subject matter expert and liaison for the HR Partner, Unit, and Search Committee to provide recruitment guidance, consultation, and expertise in alignment with federal guidelines, university policies, and procedures for student recruitment activities. Will work with departments on student job posting details to meet university guidelines

Reviews, audits recruitment plans and posts approved position descriptions coordinating with the HR Partner or Compensation Team as appropriate. Reviews position number assignment/position control validation and evaluates student direct hires in coordination with the supervisor

Assists applicants with questions on application process and status, sends system notification of application outcome to candidates

Manages concurrent hiring activities for student employees

Manages federal work study pools, hiring and related processes in coordination with units, affiliates, and HR Partners

Generates online offer (ensuring memorandum of agreement requirements are met), manages and reviews background check completion and results, updates PeopleSoft panels for position management activities, ensures supporting/organizational documents are collected for compliance purposes and monitors recruitment processes to ensure university guidelines are followed

Coordinates with supervisor or Senior Recruiter on any hiring activity requiring a start date, compensation, or other offer letter change

Works with Recruitment Director to evaluate issues related to the search process. Assists with the resolution of issues and concerns

Works with International Employment Advisor Sr. or International Scholar Services with any visa related issues

Works assigned tickets responding to questions or requests that require more than tier 1 level of support

Consults with HR Partners and units regarding internship questions, summer camps, etc

Supports the recruiting team with networking, recruitment, and outreach activities

Works with HR Partners in Schools/Areas as needed to support hiring needs, especially in the student and 3G world

Works with the Onboarding Specialist Team and the new employee to ensure a positive new hire experience

Assists with new hire orientation programming and development as needed

Reviews recruitment data reports to identify trends, assess the effectiveness of recruitment efforts, and make recommendations for continued improvement

Maintains accurate and up-to-date records of information, communication history, and recruitment activities. Provides ad-hoc reports to HR Partners/units served as requested

Participates in projects to build efficiency and training programs/resources for stakeholders

Participates and identifies outreach opportunities to promote brand recognition and showcasing the university as an employer of choice

Engages with social media, student hiring job fair, external job fairs, and other HR events as appropriate

Liaises with units to provide connections and updates to strategic offerings with recruitment services

Actively Participates in professional development activities to promote learning and growth

Qualification

Recruitment expertiseHR Applicant Tracking SoftwarePHRSCP CertificationAnalytical skillsCollaboration skillsWritten communicationAttention to detailProblem-solving skillsFlexibilityTime management

Required

Bachelor's degree OR a high school diploma/GED plus a minimum of four years of related professional-level work experience or equivalent

Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience

Excellent written communication skills and attention to detail as demonstrated by application materials

Previous experience demonstrating the ability to build collaborative relationships/partnerships as evidenced by application materials

Previous experience working independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines, as evidenced by application materials