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YMCA of Greater Seattle · 1 day ago

Compliance Administrative Manager

Seattle, WA

Full-time

Hybrid

Mid, Senior Level

$82K/yr - $87K/yr

4+ years exp

YMCA of Greater Seattle is dedicated to promoting equity and social justice within its community. The Compliance Administrative Manager II will support the Social Impact Center by ensuring program and staff compliance across various programs and contracts, managing documentation, conducting audits, and providing training to program leaders.

Association

Responsibilities

Develop and build out contract compliance training and resources for YSIC program leaders

Work closely with YGS contract systems management team, YGS finance team, and YSIC Executive Directors and Program Directors while leading contract execution procedures, including monitoring inboxes for new and renewed contracts from funders via email, DocuSign, etc., uploading contracts, ensuring signatures are captured, and contract is fully executed quickly and efficiently. Ensure all contracts are active and in good standings within YGS systems

Organize, consolidate, and maintain contract files and documentation using appropriate processes and systems

Monitor compliance obligations, collaborating with internal and external stakeholders

Collaborate closely with Executive Directors and Program Directors on contract compliance, with oversight of Continuous Quality Improvement (CQI) process across all YSIC program areas

Lead internal audits to ensure financial and program outcomes are in alignment with contract requirements and organizational business practices

Provide administrative support to YSIC divisions and program leads with external audits and monitoring visits, including coordination of the visit and gathering compliance materials requested by the funder

Support the YSIC Strategic Plan, specifically as a Project Management (PM) lead assigned to support at least one YSIC Executive Sponsor and play a key leadership role in the plan’s progress toward its anticipated outcomes

Regularly work out of various YSIC offices or sites to collaborate with program leadership and to support audits

Provide ongoing feedback and training to staff to understand the importance of following compliance expectations and support staff in problem-solving and addressing data and evaluation gaps or issues

Develop, update, and manage policies to ensure compliance with contracts and funder requirements, including uploading policies in YGS policy management system, writing and formatting YSIC policies according to YGS expectations. Consult regularly with YGS Risk Management to ensure relevant and approved policies and procedures for YSIC

Collaborate regularly with the YSIC Program Directors on training, evaluation of programs, implementing recommendations, and collection of data and data analysis

Collaborate on funding gap strategies. This can include supporting grant writing efforts

Recruit, hire, train, evaluate, and supervise assigned staff and volunteers in assigned areas. Hiring responsibilities may include hiring direct reports or other program staff

Participate in a variety of internal and external meetings to maintain knowledge of contract requirements, support optimal client care, and maintain team collaboration

Maintain required minimum qualifications for the position such as licenses, certifications, or credentials

Integrate all safety policies and procedures into daily practice

Adhere to all company policies, procedures, and state and federal regulations

Other duties as assigned. The position may also be modified to accommodate the specific needs of the business

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualification

Contract managementCompliance trainingData systems managementYouth behavior managementMicrosoft OfficeLeadership experienceOrganizational skillsCultural competenceAttention to detailProblem solvingTeam collaboration

Required

Bachelor's degree in social services and/or administration or equivalent education/experience. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered

4+ years of relevant contract management or administrative experience, including data systems management, customer service, risk management, procurement, office management, accounting, financial audits

1+ years of leadership experience, which includes supervision of staff, oversight and management of teams, program development, budget management, leadership development training, and/or facilitation

Access to reliable transportation to complete site visits and be onsite for audits

Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment

Ability to work independently and within teams

Experience and knowledge with youth behavior management and child abuse prevention

Knowledge of, or experience working with high risk, systems involved (i.e. homeless, justice, behavioral health, foster care) youth and/or young adults or equivalent experience providing community-based services to diverse populations (language, culture, race, physical ability, sexual orientation, etc.)

Intermediate computer skills and experience with Microsoft Office suite