Brasfield & Gorrie, LLC · 1 day ago
Accounts Payable Specialist
Birmingham, AL
Full-time
Onsite
Mid Level
3+ years expBrasfield & Gorrie, LLC is seeking an Accounts Payable Specialist to assist with vendor activity and payment processes. The role involves generating check runs, reviewing payables, and ensuring compliance with IRS forms, while also maintaining vendor relationships and addressing inquiries.
Construction
Responsibilities
Assist with quarterly review of vendor activity in preparation for annual issuance of IRS forms 1099 and 1042-S and recommend appropriate corrections
Generate daily check runs and afternoon special requests
Modify check runs for invoices to pay when errors are found
Prepare ACH/direct deposit files for Treasury Department
Print Accounts Payable checks daily
Review and research list of open payables to assess why payment is not being made
Monitor open credits owed to the company to ensure all credits are properly applied to invoices to offset payments as appropriate
Assist with address book maintenance and help review complex vendors
Review address book audit logs and make corrections to vendors as needed
Post ACH/draft payments for Treasury Department
Submit daily SmartPay virtual credit card processing file to Comdata and balance the files
Coordinate SmartPay credit card program activities to include reviewing expired credit cards and identifying opportunities to increase vendor enrollment
Maintain and monitor list of employees with balances due from expense reimbursement and post corrections
Review positive pay exceptions received from Treasury Department and provide decisions on how to handle
Research and resolve ACH/direct deposit notifications of returned payments
Review internal daily reports of potential duplicate invoices
Review quarterly reports of potential duplicate invoices from 3rd party provider
Review tier 1 (top 20 vendors) vendor statements
Identify and recommend to A/P Manager vendors that are ideal candidates for weekly payments and/or payment via ACH/direct deposit
Review and resolve invoices that cannot move forward from Construction Imaging (CI)
Respond professionally and timely to vendor correspondence and inquiries that are received via our customer service line and/or shared email box
Assist team members with invoice indexing and routing as needed
Participate in Oracle JD Edwards E1 testing
Qualification
Required
3+ years of Accounts Payable experience required
Foundational knowledge of IRS and banking regulations
Demonstrated accuracy and thoroughness, proven ability to monitor own work to ensure quality
Strong research and problem-solving skills with the ability to identify and resolve issues analytically
Ability to successfully manage multiple responsibilities while meeting tight deadlines in a fast-paced environment
Excellent written and verbal communication skills - listens effectively, transmits information accurately and in a manner that is easy to understand, and actively seeks feedback
Demonstrated professionalism and good judgement in all interactions with co-workers, project teams, vendors and others
Handles confidential and sensitive information with discretion, diligence and good judgement
Curiosity to learn and ability to take ideas to the next level
Highly attentive to detail
Well-organized, self-directed team player with ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans
Ability to remain flexible
Proficiency in Microsoft applications
Preferred
A bachelor's degree relevant to Accounting or Finance preferred
Accounts Payable certification preferred
Knowledge of Oracle JD Edwards E1 preferred
Company
Brasfield & Gorrie, LLC
Our locally led teams are made up of true builders united in an ironclad commitment to serve our partners, communities, and the future we’re building toward.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Greg Hunsberger
Chief Operating Officer, Planning & Technology
Chelsea Colucci
Instructional Design | Learning & Development Partner
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