Diocese of Tucson · 1 day ago
Business Office Administrative Assistant II
Green Valley, AZ
Full-time
Onsite
Entry, Mid Level
2+ years expDiocese of Tucson is seeking an Administrative Assistant II for Our Lady of the Valley Parish. The role involves providing a wide variety of administrative support activities and leadership in a parish or school environment, while adhering to Catholic principles.
Religious Institutions
Responsibilities
Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
Work independently as a lead person and be proactive in providing administrative support to all staff as requested
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the Business Office Manager
Maintain and respect the privacy of the persons supported
Receive and handle in a professional manner incoming mail, calls and visitors, screen, and handle requests for information
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions
Recording donations from weekend Masses, mailed and OTC into ParishSoft donor database
Prepare weekly donations summary from money counters and give to staff accountant
Record WeShare (daily) and ACH (monthly) donations into ParishSoft software
Assist parishioners with setting up donations in WeShare software
Assign Parish Offertory envelopes to newly registered family
Record weekend and special Masses attendance
Record inventory for the Religious Gift Store in uAccept software
Update Parish Handbook as needed
Manage Parish Offertory Envelopes – ordering (prior to deadline) and began distribution around the week before Christmas in the Narthex
Enter new parishioners in ParishSoft software and send welcome card
Enter new Religious Education students in ParishSoft software
Maintain accuracy of data in ParishSoft database
Manage request for annual Contribution Statement
Update WeConnect as requested by staff and convert forms to be downloadable
Manage Zoom contract and usage
Annual Catholic Appeal – track donations that come to OLV and send to Diocese
Send large donation letters monthly to quarterly
Back up support for Receptionist
Back up support for YouTube masses
Participate in Parish sponsored special events as needed
Assist Business Manager with special projects as requested
Perform other duties as assigned
Qualification
Required
Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communications skills, both verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and evening work may be required
Be able to type 50 WPM and proficient with a 10-key calculator
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents
Ability to learn software currently used by the Parish staff – ParishSoft, WeShare, WeConnect, uAccept
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Bachelor's degree in business or public administration from an accredited institution or equivalent experience
Two to five years' experience in a high activity environment as a secretary or administrative assistant or equivalent
Preferred
Bi-lingual (Spanish/English) preferred
Company
Diocese of Tucson
The Diocese of Tucson was established by Pope Leo XIII on May 8, 1897.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase