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Mesa Power Solutions · 20 hours ago

Payroll Administrator

Loveland, CO

Full-time

Onsite

Mid, Senior Level

2+ years exp

Mesa Power Solutions is a growth-oriented company manufacturing and providing power solutions to industrial markets. The HR Payroll Administrator plays a critical role in ensuring payroll is processed accurately and on time, while maintaining compliance with all applicable regulations.

EnergyOil and Gas

Responsibilities

Process bi-weekly payroll for hourly and salaried employees across multiple states

Process off-cycle payrolls, including final paychecks for terminations, in accordance with applicable state wage payment laws

Prepare and issue manual checks when required, ensuring proper approvals, documentation, and audit trails are maintained

Review and audit timecards, pay rate changes, bonuses, stipends, reimbursements, and deductions to ensure accuracy and compliance

Maintain accurate payroll records, including wages, taxes, benefits deductions, garnishments, and leave codes

Maintain a minimum payroll accuracy rate of 99%, measured by error-free payroll runs and timely correction of discrepancies

Ensure payroll practices comply with FLSA, state wage and hour laws, and Mesa policies

Research and resolve payroll discrepancies in a timely and professional manner

Prepare payroll reports for HR leadership and Accounting

Support year-end payroll activities, including W-2 preparation and audits

Assist with internal controls and audit documentation related to payroll processes

Monthly BLS Reports

Any project directed by the HR Employee Manager or HR Supervisor

Tax set-up for new hires, terminations, job changes, and compensation updates in Paycom

Maintain employee records in compliance with Mesa’s record retention and confidentiality standards

Support benefits administration by ensuring accurate payroll deductions and timely updates

Assist with tracking and coding of employee leave (FMLA, military leave, unpaid suspensions, etc.)

Provide administrative support for HR initiatives, compliance reporting, and employee inquiries as assigned

Partner closely with Accounting and Finance to ensure payroll accuracy, reimbursements, reconciliation, and reporting

Collaborate with HR team members to support onboarding, offboarding, and employee lifecycle processes

Communicate with supervisors and managers regarding payroll deadlines, approvals, corrections, and compliance requirements

All other duties assigned

Qualification

Multi-state payroll processingPayroll compliance standardsPayroll tax regulationsHRIS platforms (Paycom)W-2 preparationPayroll reportingEmployee records managementPHR certificationClear communicationAttention to detailProblem-solving

Required

High School or GED

2 years of experience in managing end-to-end payroll processing and ensuring compliance with statutory regulations in multi-state payroll experience

4 years of experience in managing end-to-end payroll processing and ensuring compliance with statutory regulations with multi-state payroll experience

Knowledge of multi-state payroll processing for hourly and salaried employees

Knowledge of FLSA, state wage and hour laws, wage payment timing requirements, and payroll compliance standards

Knowledge of off-cycle payrolls, final pay requirements, and applicable termination pay laws

Knowledge of payroll tax regulations, tax setup, W-2 preparation, and year-end payroll activities

Knowledge of payroll systems and HRIS platforms (e.g., Paycom), including compensation updates, deductions, garnishments, and reimbursements

Knowledge of timekeeping, leave administration, and benefits deductions, including FMLA, military leave, and unpaid leave

Knowledge of internal controls, approval workflows, audit requirements, and segregation of duties within payroll operations

Knowledge of record retention, data privacy, and confidentiality standards for employee and payroll records

Knowledge of BLS reporting and payroll-related reporting requirements

Skill in accurate and timely processing of bi-weekly and off-cycle payrolls in a multi-state environment

Skill in reviewing, auditing, and reconciling payroll inputs, including timecards, pay rate changes, bonuses, stipends, reimbursements, and deductions

Skill in maintaining a minimum payroll accuracy rate of 99% through quality control and attention to detail

Skill in researching, analyzing, and resolving payroll discrepancies in a timely and professional manner

Skill in manual check preparation, ensuring proper approvals, documentation, and audit trails

Skill in preparing payroll reports for HR leadership, Accounting, Finance, and compliance purposes

Skill in using payroll systems to manage tax setup, employee changes, terminations, and compensation updates

Skill in cross-functional collaboration with HR, Accounting, and Finance partners

Skill in clear, professional communication regarding payroll deadlines, approvals, corrections, and compliance requirements

Skill in prioritizing tasks and meeting deadlines in a fast-paced payroll environment

Ability to maintain strict confidentiality of employee, payroll, and company information at all times

Ability to exercise sound ethical judgment when handling sensitive data and accessing compensation information

Ability to follow established internal controls, approval workflows, and segregation of duties to ensure payroll integrity and compliance

Ability to participate in audits, compliance reviews, and process improvement initiatives

Ability to adapt to changing payroll laws, systems, and business needs in a fast-paced, multi-state environment

Ability to interpret and apply payroll laws, regulations, and organizational policies accurately

Ability to identify payroll risks and errors and implement timely corrective actions

Ability to work independently while contributing effectively to a collaborative HR team

Ability to manage high-volume, detail-oriented work with accuracy and professionalism

Must be able to fluently speak, write, and read in English

Preferred

4 Year / Bachelors Degree in HR, Accounting, or Business from an accredited university

3 years of experience supporting accurate payroll operations, tax compliance, and employee records management

Honorably discharged service veterans are preferred

PHR certification

Benefits

Competitive base pay

401k plan

Paid time off for vacation, holidays, birth or adoption of a child, and bereavement

Health, Dental, and Vision insurance where all employee and dependent’s health care premiums are 100% paid for

Employee Assistance Programs

Life insurance

Short and Long term disability insurance

Critical Health and Accident insurance

Company

Mesa Power Solutions

We are a leading energy services provider specializing in the engineering, manufacturing, sales, leasing, and operations of cutting-edge power technology including natural gas and liquid propane-powered generator sets and microgrids.

Founded in 2014

Evansville, Indiana, USA

1001-5000 employees