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Saul Ewing LLP · 15 hours ago

Real Estate Practice Assistant

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$90K/yr - $100K/yr

5+ years exp

Saul Ewing LLP is a law firm seeking a Real Estate Practice Assistant to provide administrative support for assigned attorneys. The role involves creating and editing documents, managing calendars, coordinating meetings, and handling client communications.

ConsultingLegal

Growth Opportunities

Responsibilities

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product

Experience in Leasing/Loan Transactions/New Commercial Loans/Refinancing/Acquisitions

Ability to generate Closing Binders - customary process as well as CD program

Ordering/drafting/tracking documents required by lenders for closings

Working with attorneys on due diligence matters

Review bills for accuracy and prepare transmittal letters to clients

Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed

Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed

Reconcile and submit attorney expenses

Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc

Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries

Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated

Process client matter intake forms

Make photocopies and scan documents as needed

Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours

Qualification

Microsoft OfficeLegal administrative experienceDocument managementTimeBilling systemsClient matter intakeClient serviceTyping skillsCommunicationOrganizational skills

Required

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations

Proofread and redline work for spelling, grammar, and layout, making appropriate changes

Responsible for accuracy and timeliness of final work product

Experience in Leasing/Loan Transactions/New Commercial Loans/Refinancing/Acquisitions

Ability to generate Closing Binders - customary process as well as CD program

Ordering/drafting/tracking documents required by lenders for closings

Working with attorneys on due diligence matters

Review bills for accuracy and prepare transmittal letters to clients

Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system

Retrieve information from files when needed

Open and review incoming mail

Notify legal personnel of deadline-sensitive correspondence

Draft written responses when necessary, or reply by phone or email as needed

Reconcile and submit attorney expenses

Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments

Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries

Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists

Process client matter intake forms

Make photocopies and scan documents as needed

Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours

Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint

Typing skills of 60+ wpm

Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism

Strong client service skills

The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills

High School Diploma or GED