Westwood Professional Services · 22 hours ago
Executive Assistant
Plano, TX
Full-time
Onsite
Mid Level
3+ years expWestwood Professional Services, Inc. is dedicated to creating a better world through their work in transforming energy grids and designing resilient infrastructure. They are seeking an Executive Assistant to provide high-level administrative support to the executive leadership team, ensuring operational efficiency and effective communication.
Civil EngineeringMechanical EngineeringProfessional Services
Responsibilities
Provides comprehensive executive-level administrative support
Manages highly complex calendars, meetings, and executive travel arrangements
Acts as a strategic gatekeeper and liaison between executives, senior leaders, and external stakeholders
Prepares and edits executive communications, presentations, reports, and briefing materials
Coordinates and schedules meetings, prepares agendas, presentation materials, minutes, and follow-up actions
Tracks executive priorities, deadlines, and deliverables to ensure alignment with organizational goals
Supports strategic initiatives, special projects, and confidential assignments
Handles highly sensitive and confidential information with absolute discretion
Anticipate executive needs and pro-actively resolve scheduling, communication, and operational challenges
Partners closely with other executive assistants and senior leadership team members to ensure seamless coordination
Routinely monitors own work for accuracy and completeness to ensure quality
Works quickly and efficiently to maintain production goals and to complete tasks on time
Shows initiative, problem-solving skills, and reliability
Able to multitask and switch direction of workflow quickly when required
Qualification
Required
Proficient in current versions of Microsoft Office components, particularly Word, Excel, and Outlook
Working knowledge of other desktop publishing software such as Adobe Acrobat, Photoshop, and PowerPoint
Able to clearly and professionally communicate, both verbally and in writing
Has advanced knowledge of general business document formatting and procedures
Able to compose professional letters, memos, and other correspondence based on minimal information
Experience with standard business equipment, including multiline telephones, photocopiers, fax machines, binding machines, postage scales and meters, etc
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Proficient at typing at least 40 words per minute
Ability to manage difficult situations, provide exceptional customer service, deal sensitively with confidential information, and work with a high degree of professionalism and with a strong work ethic
Ability to make well-reasoned and timely decisions based on careful, objective review and informed analysis of available considerations and factors
Bachelor's degree preferred or equivalent combination of education and experience
Minimum of 3 years of experience supporting C-suite or senior executives
Demonstrated ability to operate with a high level of independence and sound judgment
Exceptional organizational, time management, and problem-solving skills
Advanced proficiency in Microsoft Office Suite and collaboration tools
Outstanding written and verbal communication skills
Proven ability to maintain confidentiality and exercise discretion
Preferred
Experience using VantagePoint a plus, but not required
Experience supporting a CEO or multiple C-level executives
Familiarity with project management and enterprise collaboration tools
Experience in a fast-paced, highly complex organization
Company
Westwood Professional Services
Westwood Professional Services is a architecture, engineering, and construction services.
1001-5000 employees
H1B Sponsorship
Westwood Professional Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (10)
2023 (10)
2022 (10)
2021 (12)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$13.51M2024-08-07Acquired
2024-03-04Private Equity· $7M
2023-06-30Series Unknown· $3M
Leadership Team
Bryan Powell
Chief Executive Officer
Paul Greenhagen
Board of Directors, Former CEO
Recent News
Dallas Innovates
2025-08-29
PR Newswire
2025-08-05
Venture Capital
2025-07-01
Company data provided by crunchbase