GRIT Staffing & HR Solutions · 8 hours ago
Bid Coordinator
Cedar Knolls, NJ
Full-time
Onsite
Entry, Mid Level
$70K/yr - $75K/yrGRIT Staffing & HR Solutions is a boutique recruiting and HR consulting firm that partners with top companies to place high-performing professionals. They are seeking a Bid Coordinator to support the pre-construction and estimating teams by managing the bid process, including organizing documentation and coordinating subcontractor outreach.
Staffing & Recruiting
Hiring Manager
MariElla D. SHRM-CP, PHR
Responsibilities
Obtain job numbers, enter new projects into company systems, and maintain accurate proposal and bid documentation. Create and manage projects in Building Connected in collaboration with Lead Estimators
Identify and invite subcontractors using preferred lists, past project data, and industry sources. Issue Invitations to Bid (ITBs) and maintain communication to ensure sufficient bid coverage across all trades
Record RFP deadlines on the Estimating Calendar, prepare Project Bid Binders, and update documents with addenda and RFIs. Conduct follow-ups with subcontractors to confirm participation
Compile, log, and organize all received bids for review by the estimating team, ensuring completeness and accuracy
Coordinate submission of final RFP responses and prepare turnover binders for awarded projects
Submit bi-weekly timesheets and monthly expense reports as required
Qualification
Required
Experienced with bid processes including subcontractor outreach, Invitation to Bid (ITB) management, proposal preparation, and Request for Information (RFI) handling
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and documentation skills with proven ability to manage large volumes of project information, track deadlines, and maintain accuracy throughout the bid process
Demonstrated ability to build and maintain relationships with subcontractors and vendors, ensuring competitive coverage across all required trades
Experience in compiling, reviewing, and organizing bids for estimator review, with attention to detail and quality control
Effective time management skills, with the ability to prioritize tasks and work under pressure to meet strict bid deadlines
Strong verbal and written communication skills, with professional phone and email etiquette for subcontractor follow-ups
Team-oriented mindset with the ability to collaborate closely with estimators, project managers, and other stakeholders
Proactive approach to identifying potential gaps in subcontractor coverage and resourcefulness in finding solutions
Ability to work independently with minimal supervision while contributing to the overall success of the estimating team
Strong organizational and time management abilities with meticulous attention to detail
Strong ability to communicate effectively (both verbally and in writing)
Collaborative, professional, and dependable, with a positive attitude toward teamwork
Proactive problem solver with a results-oriented mindset and the ability to adapt to changing priorities
Dependable under pressure, with the capacity to manage multiple projects and deadlines simultaneously
Strong sense of accountability, follow-through, and commitment to high-quality work
Ability to work at a computer for extended periods of time
Regular handling of project documents and files
Preferred
Bachelor's degree in a related field preferred; equivalent training or professional experience may be considered
Prior experience in construction bidding, estimating, or project coordination is desirable
Experience with platforms such as Building Connected, Procore, or Bluebeam is highly desirable
Company
GRIT Staffing & HR Solutions
At GRIT Staffing, we know what exceptional talent can achieve — because we’re founded and led by senior HR leaders with over 55 years of experience leading global teams and recruiting strategically and efficiently.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase