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HomeServices of America · 6 hours ago

Admin Asst Branch

New Buffalo, MI

Full-time

Onsite

Mid Level

3+ years exp

HomeServices of America is seeking an Administrative Assistant to support daily branch office operations. The role involves processing contracts, maintaining client databases, and assisting with office management tasks.

FinanceReal EstateReal Estate Brokerage

Diversity & Inclusion

Responsibilities

Receive, process and/or review listing and sales contracts

Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed

Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports

Prepare and transfer earnest money. (40-50%)

Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms

Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%)

Assist training new office personnel

May provide work direction to other office staff

Train new sales agents on office equipment and computer programs

Act as a liaison between sales associates and office management

May provide support to office management and back-up support for clerical staff as needed. (10-15%)

Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned

Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards

Assemble buyers and sellers guides

Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%)

May process license application paperwork for new, renewing and transferred sales associates

Ensure all paperwork is completed and processed in a timely manner. (0-5%)

Perform any additional responsibilities as requested or assigned. (0-5%)

Qualification

Real estate knowledgeMicrosoft Office proficiencyClerical experienceOrganizational skillsCustomer service focusAnalytical skillsVerbal communicationWritten communicationProblem-solving skills