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New York State Office of Mental Health · 8 hours ago

Administrative Assistant 1/Trainee, Central Office

United States

Full-time

Remote

Entry Level

$40K/yr - $48K/yr

2+ years exp

The New York State Office of Mental Health is seeking an Administrative Assistant 1/Trainee to provide secretarial and administrative support within the Division of Community Program Policy & Management. Responsibilities include preparing reports, handling correspondence, coordinating meetings, and providing support to Bureau staff.

GovernmentHealth CareMental HealthWellness

Comp. & Benefits

No H1B

Responsibilities

Provide secretarial and administrative support to Bureau professional staff

Interact in person, by phone, mail and e-mail with a variety of individuals concerning Bureau activities and projects

Prepare a variety of reports, documents, spreadsheets; general and confidential correspondence using Word, Excel and PowerPoint software

Receive, record, and handle or refer incoming correspondence and telephone calls

Coordinate meetings, make travel arrangements, and maintain scheduling and calendars for Bureau staff

Schedule and coordinate statewide discipline meetings, set-up videoconferences, and prepare meeting announcements, correspondence and materials relative to same

Fulfill other support duties, as assigned

Qualification

Office software proficiencyBusiness writingCustomer serviceSchedulingCoordinationCommunication skills

Required

Candidates must have permanent status as an Administrative Assistant 1, Grade 11 and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law

Candidates must have two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency

All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11