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Texas A&M University · 18 hours ago

Executive Assistant II

College Station, TX

Full-time

Onsite

Mid Level

$55,000/mo - $65,000/mo

4+ years exp

Texas A&M University is seeking an Executive Assistant II to provide advanced administrative support to their Leadership Team. The role involves managing complex calendars, coordinating meetings, overseeing budgets, and ensuring efficient travel arrangements while fostering communication across departments.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Manages complex calendars and long-range scheduling for the Leadership Team, anticipating conflicts and aligning priorities

Coordinates meetings, prepares agendas, tracks action items, and ensures timely follow-up

Drafts, edits, and formats high-level correspondence, reports, and presentations with precision and adherence to branding standards

Screens and prioritizes communications, exercising sound judgment and discretion with confidential and sensitive matters

Serves as a trusted liaison and gatekeeper, managing access and requests on behalf of leadership

Provides administrative and logistical support for cross-functional initiatives, committees, and strategic projects

Facilitates communication across Graduate School units and with external stakeholders to ensure clarity and alignment

Collaborates with Executive Assistants within the Leadership Team suite to foster a cohesive, high-performing environment that delivers consistent executive-level support

Oversees budgets for assigned units; monitors expenditures, reconciles accounts, and prepares accurate financial summaries and reports

Assists the Leadership Team with annual budget development, forecasting, and cost analysis to support strategic decision-making

Maintains and updates financial and administrative records to ensure compliance and accessibility

Coordinates procurement of supplies and services, including vendor communication and invoice tracking for timely processing

Processes purchasing, travel, and reimbursement transactions in Emburse with accuracy and attention to policy requirements

Arranges and manages travel logistics for Leadership Team members, ensuring efficiency and cost-effectiveness

Leads planning and execution of events involving the Leadership Team, including conference logistics, travel coordination, presentation preparation, and material shipment

Identifies and implements process improvements to enhance fiscal efficiency, compliance, and accountability across operations

Oversees technology and equipment inventory for assigned areas, including procurement, tracking, maintenance coordination, and annual refresh planning in collaboration with IT

Acts as the primary liaison with IT and Space Management to coordinate building access, maintenance, repairs, and workspace needs within the Graduate School

Monitors shared office spaces to maintain a safe, functional, and professional environment

Supports planning and execution of projects, retreats, and events led by Leadership Team members, including logistics, materials, and space coordination

Tracks project timelines and deliverables to ensure timely completion and follow-through

Supervises and provides day-to-day direction to student workers in the Leadership Team suite, including scheduling, training, and task delegation

Offers guidance to maintain effective service delivery and professionalism across all interactions

Performs additional administrative or project-based duties as assigned to support the mission and goals of the Graduate and Professional School

Qualification

Microsoft Office SuiteBudget managementTravel coordinationHigher education administrationProcurement processesSupervision of student workersDiscretionProfessionalismCommunication skillsOrganizational skillsProblem-solving skillsAttention to detail

Required

Bachelor's degree or equivalent combination of education and experience

Four years of administrative experience supporting executives, directors, or senior administrators

Excellent written, verbal, and interpersonal communication skills with the ability to interact professionally with internal and external stakeholders

Strong organizational, analytical, and problem-solving skills with attention to detail and accuracy

Knowledge of budget tracking, HR operations, procurement, and administrative systems

Proficiency in Microsoft Office Suite, Microsoft Teams, Zoom, and enterprise platforms such as Workday, Laserfiche, and Emburse

Ability to manage multiple priorities, meet deadlines, and adapt to shifting demands in a fast-paced environment

Discretion and professionalism in handling confidential and sensitive information

Ability to supervise student employees and foster a collaborative, service-oriented work environment

Commitment to the Graduate and Professional School's values of service, inclusion, and student success

Preferred

Experience in higher education administration, executive-level support, or projects

Experience coordinating HR processes, maintaining personnel records, and supporting employee lifecycle activities

Experience managing budgets, procurement, and travel reimbursements using systems such as Emburse

Experience coordinating technology inventory, annual refresh cycles, and facilities logistics in collaboration with IT and campus services

Familiarity with university systems, policies, and compliance standards

Benefits

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees

https://tamu.edu

H1B Sponsorship

Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (322)

2024 (292)

2023 (214)

2022 (207)

2021 (109)

2020 (141)