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Austin Community College · 6 hours ago

Assistant, Procurement

Highland Campus

Full-time

Onsite

Entry Level

$48K/yr - $50K/yr

1+ years exp

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. The Assistant, Procurement will provide administrative support to buyers, process requisitions and purchase orders, and ensure compliance with purchasing guidelines.

Higher Education

H1B Sponsor Likely

Responsibilities

Provides customer service assistance to budget authorities and end-users within and outside Austin Community College District (ACC); follows up with vendors regarding all outstanding purchase orders including inquiries for items or invoices not received by departments or Procure to Pay (P2P) department

Places and releases office supply and various purchase orders

Provides system administration for online ordering system including processing and releasing orders, user set up and approval, and maintenance

Maintains various databases for recording items received, price changes, and purchase order changes; updates vendor database for e-vendor processes

Conducts internet research for buyers to determine sources of supply prior to major purchases or award of contracts

Sends out requests for quotes and determines the best value offered by vendors in relation to small dollar purchases

Files and maintains purchase orders, blanket orders, and vendor applications

Distributes mail, requisitions, and purchase orders to the P2P department; assists in expediting payments to vendors in coordination with Accounts Payable (A/P)

Provides administrative assistance in relation to vendor setup, bids and requests for proposals as required

Ensures compliance with procurement policies, procedures, and guidelines

Assists internal and external business partners and buyers with requisitions, processes purchase orders, and honorariums; logs requisitions and makes small purchases; and performs other duties as assigned

Qualification

Purchasing terminologyOnline ordering systemsVendor databasesAdministrative supportCustomer serviceEffective communicationOrganizational skillsAttention to detail

Required

One year related work experience

High school diploma or educational equivalent

Purchasing terminology and processes

Invoices, requisitions, and purchase orders

Vendor databases

Online ordering systems

Maintaining an established work schedule

Accepts, logs, and forwards payments to an ACC Cashier Office

Prepares and processes purchase orders

Provides administrative support, knowledgeable about the vendor setup and registration process, maintains data in the applicable repositories, and conducts research

Communicates effectively verbally and in writing, including grammar and punctuation, while using tact and diplomacy to interact with multicultural stakeholders

Possesses the ability to listen to business partners while simultaneously adhering to protocols and guidelines

Able to work independently or as part of a team in a fast-paced environment with changing deadlines

Effectively uses organizational and planning skills while paying attention to detail and following through to task completion

Provides exemplary customer service to internal and external business partners

Maintains the confidentiality of work-related information and materials

Establishes and maintains effective working relationships

Use a variety of spreadsheet, word processing, database, and automated financial software

Preferred

Knowledge and experience with automated financial/purchasing systems

Company

Austin Community College

Austin Community College is a nationally recognized two-year college serving Central Texas.

Founded in 1973

Austin, tx, US

1001-5000 employees

http://austincc.edu

H1B Sponsorship

Austin Community College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (2)

2024 (3)

2021 (1)