NEOGOV · 8 hours ago
Administrative Assistant II - Recreation Department
Seminole Recreation Center, FL
Full-time
Onsite
Mid Level
$18.45/hr - $27.68/hr
4+ years expNEOGOV is seeking an Administrative Assistant II for the Recreation Department of the City of Seminole. The role involves performing technical administrative work, supporting the Department/Division Head, and ensuring compliance with operational policies. Responsibilities include managing records, providing customer service, and assisting with various departmental tasks and projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Types, copies, and distributes various Departmental/Divisional reports
Maintains various Departmental/Divisional and/or City records, plans, reports, and documents
Updates filing systems; Archives and prepares documents for destruction per the City of Seminole Records Retention schedule and State requirements
Greets the public in a courteous manner, both in person and on the telephone, and answers questions and provides information as appropriate
Handles incoming and outgoing mail, uses postage meter, distributes mail to the appropriate individuals and/or appropriate sections of the Department/Division; signs for incoming packages and sends packages via UPS, Fed-Ex or another agency
Coordinates travel reservations; assists with arrangement for airfare, hotel accommodations, transportation and parking. Prepares city travel request and reimbursement forms as needed
Completes special projects requiring research and compilation of data and information on a variety of topics. Ensures that requests for action or information are completed or referred to the appropriate staff member or department head
Acts as a liaison between the Department/Division Heads and other City employees by providing assistance and responding to questions
Composes letter, forms and documents using Word; Creates spreadsheets using Excel; Creates presentations, databases or newsletters utilizing PowerPoint, Publisher or Visio software; Design forms utilizing Adobe Acrobat
Create purchase requisitions and purchase order; run budget reports in Tyler financial software program
Makes purchases and processes invoices for payment by ensuring expenditures and receipts are coded for payment in compliance with funding source restrictions and tracking requirements using the Tyler finance software program
Demonstrates thorough knowledge of Departmental/Divisional policies and procedures and the City’s personnel policies and procedures
Strives to maximize effective communication between assigned personnel, other employees throughout the City, and the general public
Performs other job-related duties that are consistent with the assigned Department/Division responsibilities
Identifies issues with administrative workflow after understanding and evaluating them and recommend alternative administrative processes that will maximize efficiency within the department
Composes correspondence, reports and other materials requiring independent judgment as to content, accuracy and completeness
Proof reads outgoing communication and correspondence to ensure conformance with spelling, grammar, punctuation and administrative policy
Orders office supplies, maintains supply inventory and is responsible for maintenance of office equipment
Assist with yearly budget preparation and management
Research and purchase supplies and equipment utilizing assigned City VISA purchase card as directed by Department Head; reconcile monthly statement
Provide application software assistance, assists users in recovering from operator errors (such as unintentional deletions, accidental format changes, or incorrectly saved files)
Assists in training new and/or temporary staff in office policies, procedures and processes
Work with IT to ensure documentation is ADA compliant
Reconciles daily cash receipts to a general ledger report; submits reports to the Finance Division
Become proficient in recreation software to assist with activity input, correct data entry, and various other software-based tasks. Communicate with software company to trouble shoot common errors for Department
Maintain the Department’s Petty Cash
Coordinate Recreation personnel inventory list (keys assigned, uniforms, p-card ect)
Collects funds for various purposes such as memberships, activity, rental fees, and all revenues received through the mail; prepares the appropriate receipts for customers and the Finance Division
Understanding of office management and cash handling procedures
Prepare and process purchase orders and purchase requisitions, coding them with appropriate accounting codes for the Director’s approval
Maintains and inventories office supplies; responsible for oversight of copier maintenance
Processes payroll for the assigned Department/Division personnel and contracted instructors
Prepares and publishes various marketing materials such as flyers, brochures, newsletters, and press releases
Strives to maximize effective communication between assigned personnel, other employees throughout the City, and the general public
HR Activities – Processes pre-hire employment documents of seasonal and year-round staff, set up interviews and other HR related task as needed
Ability to effectively communicate, both orally and in writing
Update the Department Website and ensure ADA compliance
Perform shared tasks within the office and Department, including but not limited to working front desk, registering patrons for programs, memberships and general information of the Recreation Center
Performs other job-related duties consistent with the assigned Department/Division responsibilities
Collects and maintains minutes for Office Staff and Board meetings
Maintains Front Office supplies and equipment including card printer
Qualification
Required
Possession of a valid Florida driver's license
High school graduation or possession of an accepted equivalency diploma required
Minimum of four (4) years advanced administrative experience, with prior work experience as direct staff support to executive level personnel in government/public sector employment
Knowledge of office management principles, methods, and procedures to complete work assignments
Highly proficient in relevant computer software applications including Word, Excel, Outlook, PowerPoint, Publisher, Adobe Acrobat, Access, Laser Fiche and other similar applications
Ability to work independently as well as in a team environment
Excellent interpersonal skills; Ability to remain professional when dealing with internal and external customers; ability to adjust to a diverse working environment especially during emergency situations
Has the ability to handle sensitive information in a confidential and discrete manner
Has the ability to prepare clear and concise correspondence, memorandums, reports, and other documents as required
Ability to maintain accuracy and attention to detail
Must be capable of dealing with a variety of citizens in a professional, cheerful, and effective manner and conveying the pertinent information to the appropriate City officials
Knowledge of business English, spelling, and punctuation
Highly organized and the ability to manage time effectively
Ability to effectively communicate, both orally and in writing
Ability to use a computer and other standard pieces of office equipment
Ability to sit for long periods, bend, stoop, lift up to twenty (20) pounds, distinctly manipulate small objects
Preferred
State of Florida Notary certification
Advanced training in business or Associate Degree in Business Administration or Office Management
Benefits
Health, Dental, & Vision Insurance
Life Insurance
Long Term Disability
Voluntary Benefits through AFLAC
Paid Vacation Leave
Paid Sick Leave
Paid Holiday Leave
Deferred Compensation Plans
Longevity Bonus
Educational Reimbursement
Educational Incentive Pay
Florida Retirement System - Pension or Investment Plan
Use of Seminole Recreation Center
Employee Assistance Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase