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Marriott Vacations Worldwide · 4 days ago

Specialist NOA Audit & Origination

Lakeland, FL

Full-time

Onsite

Entry Level

1+ years exp

Marriott Vacations Worldwide is seeking detail-oriented individuals to join their Audit and Closing department. The role involves ensuring the accuracy and compliance of contracts, closing and loan documents prior to recordation, while managing an efficient flow of processing contracts and loans.

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Responsibilities

Perform all tasks related to advanced real estate closing of vacation ownership involving deeded property, right to use, and financed sales

Ensure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation

Ensure that signed contract paper work is accurate and contains all necessary information and documentation

Determine the validity of contract and closing documents in accordance with established guidelines

Conduct reviews of documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate

Perform general office duties (e.g., filing, sending emails, typing, faxing, and copying)

Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager

Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets

Anticipate and address owners’ service needs

Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees

Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings

Enter and locate work-related information using computers

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance

Perform other reasonable job duties as requested

Review and audit executed real estate documentation (inclusive of cash and financed) for correctness and acceptability prior to closing

Verify the accuracy of all new owner information

Respond to internal and external requests for information regarding closing disbursement, issuance of checks, preparation of affidavits to Escrow Agent to release funds, and preparing and distributing reports to appropriate parties

Determine validity of contract and closing documents in accordance within established guidelines

Transmit information or documents using mail, scanner, or facsimile machine

Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals

Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following up so that problem is corrected

Maintain office areas (e.g., cubicles, storerooms, conference rooms, etc.), include calling housekeeping and maintenance when needed

Use computer systems and software packages to input, access, modify, store, or output information

Enter and retrieve data from computer systems using a keyboard, mouse or trackball

Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software

Monitor and respond to inbound customer, client, and communications via email, voicemail, etc in a timely manner

Speak to customers and co-workers using clear, appropriate and professional language

Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to maintain accuracy and completeness

Talk with and listen to other employees to effectively exchange information

Support all co-workers and treat them with dignity and respect

Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality

Partner with and assist others to promote an environment of teamwork and achieve common goals

Read and visually verify information in a variety of formats (e.g., small print)

Maintain confidentiality of proprietary materials and information

Protect the privacy and security of customers and coworkers

Follow company and department policies and procedures

Qualification

Real estate documentation reviewClosing document preparationLoan originationOffice equipment operationComputer software proficiencyCustomer service orientationDetail orientationTeamworkTime managementCommunication

Required

Detail-oriented individuals

Experience with reviewing real estate contract, closing or loan documents is preferred, but not required