Chicago Transit Authority · 14 hours ago
Bus Procurement Coordinator
USA-Illinois-Chicago
Full-time
Onsite
Entry Level
$24.44/hr - $38.34/hr
2+ years expThe Chicago Transit Authority is seeking a Bus Procurement Coordinator who will be responsible for planning and coordinating administrative functions related to bus engineering and procurement activities. The role involves supporting personnel needs and ensuring compliance with procurement deadlines and regulations.
CommunitiesCustomer ServicePublic TransportationTransportationTravel
Responsibilities
Performs various administrative support functions related to the management of bus engineering and procurement activities
Prepares, categorizes, and organizes various technical reports, field investigations, bus inspections, maintenance information, technical bulletins and other related administrative data and reports and circulates to Authority departments and external regulatory agencies
Develops and maintains various filing and other records management systems, including tracking progress of field surveys, equipment series overhauls and other vendor campaigns
Schedules appointments, maintains calendars and assembles materials in preparation for meetings and conferences
Retrieves and processes information from the Oracle System, MMIS data bases and TOPs System
Administers departmental personnel paper work flow for supply orders, personnel records, project assignments, travel, prebids for field personnel, employee vacations, time off and attendance reports for accuracy and conformance to budgetary allocations and processes as appropriate
Maintains and organizes Bus Licensing records, including processing paperwork and check requests for new/replacement vehicle registrations, licensing, and city stickers
Works closely with the Chief Automotive Equipment Engineer/Manager, Technical Services, coordinating activities between department personnel and other CTA departments involved in bus technical details, contractual documentation such as acceptance certificates for procurement and rejection/acceptance letters to manufacturers, relating to bus design procurement, and component upgrades
Updates bus design specification using information from addendums, change orders and engineering conferences
Identifies, organizes, and catalogs relevant United States and Illinois laws, applicable written Authority policies, established procedures, and project schedules governing bus engineering and procurement
Reviews capital project charges; prepares budget revisions; transfers charges; and closes job orders to provide timely financial information regarding capital job orders and avoid budget overruns
Monitors compliance with expenditures and payment schedules
Prepares schedules for bus inspections and monitors the progress of inspections so as to adhere to procurement deadlines
Monitors compliance with applicable stipulations and prepares reports to enable the Project Manager/Engineer to respond promptly and effectively to deviations
Performs related duties as assigned
Qualification
Required
Bachelor's degree in Engineering, Business Administration, or a related field, plus two (2) years of experience in a comparable administrative support role, or a combination of education and experience
Must pass Authority's Basic Math, Proofreading, and Typing pre-employment tests
Working knowledge of basic mathematics, including fractions, decimals, and percentages
Working knowledge in using Oracle System, MMIS databases and TOPs System
General knowledge of payroll practices and procedures
Good analytical skills necessary for the preparation of reports, memoranda, and correspondence
Intermediate computer and MS Office skills to create, organize, edit and retrieve data and documents
Ability to accurately type straight copy at the minimum rate of 45 words per minute
Ability to accurately spell and use punctuation and be proficient in the composition of business correspondence
Ability to effectively perform and coordinate a variety of administrative duties for executive level personnel
Ability to work with the discretion necessary for dealing with confidential and sensitive information
Ability to work with a temperament suitable to develop and maintain effective relationships with all levels of Authority and outside agency personnel
Ability to learn various technical terms relating to bus design and components
Ability to use initiative and judgment to ensure that matters requiring immediate attention are referred to appropriate personnel
Benefits
CTA Benefits
Company
Chicago Transit Authority
We deliver quality, affordable transit services that link people, jobs and communities.
10001+ employees
H1B Sponsorship
Chicago Transit Authority has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (3)
2022 (1)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$146.1MKey Investors
Federal Transit AdministrationU.S. Department of Transportation
2025-11-24Grant· $121.1M
2023-06-27Grant· $25M
Leadership Team
Jeremy Fine
Chief Financial Officer and Treasurer
Bill Mooney
Chief Infrastructure Officer
Recent News
2025-12-25
2025-12-10
Company data provided by crunchbase