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Publicis Sapient · 3 days ago

Associate Executive Assistant

Houston, TX

Full-time

Onsite

New Grad, Entry Level

$45K/yr - $55K/yr

Publicis Sapient is a digital transformation partner helping established organizations get to their future, digitally enabled state. They are seeking an Associate Executive Assistant to support several executives with calendar management, travel coordination, and other operational tasks to ensure smooth operations within the team.

Artificial Intelligence (AI)ConsultingDatabaseEnterprise

H1B Sponsor Likely

Responsibilities

Manage calendars, coordinate travel, and handle expense reports for multiple executives

Partner with internal teams (e.g., Finance, Client Services) to follow up on invoices, billing, time tracking, and collections

Prioritize and juggle competing tasks while keeping stakeholders informed

Think critically to gather information, identify solutions, and streamline processes where possible

Support occasional team projects, events, or ad hoc administrative needs

Qualification

Calendar managementTravel coordinationExpense reportingMicrosoft Office SuiteNote-takingClear communicationProblem-solvingAdaptabilityTeam collaboration

Required

High School Diploma or GED required; an Associate's or Bachelor's degree is preferred

Clear and confident communication skills, both written and verbal

Strong note-taking skills and confidence in tracking follow-ups with senior executives and other stakeholders

Curious, proactive, and solutions-focused—able to figure things out and take initiative

Comfortable working in a dynamic, fast-moving environment where priorities can shift quickly

Experience with Microsoft Word, Excel, PowerPoint. Experience with booking business travel and managing/submitting expense reports

Experience supporting multiple leaders in a corporate environment, ideally in a large, matrixed organization, is a plus but not required

Preferred

Experience managing competing priorities and deadlines with grace and resilience

Interest in continuous learning and contributing to process improvements

Resiliency, adaptability, and a passion for helping teams work smarter

Benefits

An inclusive workplace that promotes diversity and collaboration.

Access to ongoing learning and development opportunities.

Competitive compensation and benefits package.

Flexibility to support work-life balance.

Comprehensive health benefits for you and your family.

Generous paid leave and holidays.

Wellness program and employee assistance.

Company

Publicis Sapient

Glassdoor3.7

Publicis sapient is a digital consulting firm that offers consulting, technology, and product management services. It is a sub-organization of Publicis Sapient.

Founded in 1990

Boston, Massachusetts, USA

10001+ employees

https://www.publicissapient.com

H1B Sponsorship

Publicis Sapient has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (90)

2024 (90)

2023 (85)

2022 (153)

2021 (235)

2020 (231)

Funding

Current Stage

Late Stage

Leadership Team

Nigel Vaz

CEO

Nathalie Le Bos

Chief Financial Officer

Recent News

Financial Sector Technology

Aldermore Bank launches cloud-based treasury platform

2025-12-09