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University of Florida · 1 day ago

Administrative Assistant II

Gainesville, FL

Full-time

Onsite

Mid Level

$19/hr - $22/hr

4+ years exp

The University of Florida is seeking an Administrative Assistant II to join the College of Dentistry's Department of Oral & Maxillofacial Pathology. This role involves providing direct administrative support to faculty, managing patient information, and assisting with various departmental tasks and projects.

Higher Education

No H1B

Responsibilities

Perform the direct and primary administrative and other related functions for the Oral & Maxillofacial Pathology Services for Faculty

This includes the input biopsy reports daily into a specialized computer program (Biopsy Management)

Enter patient’s demographic information into Axium, add medical insurance information and scan patient demographic sheets along with a copy of driver license, identification, and/or medical insurance cards, if applicable

Use prepared charge sheet to add charges to patient account

Scan completed biopsy reports into corresponding patient Axium charts for all in-house patients

Type and process Radiology and Pathology consultations for faculty

Proof, secure, and upload reports to patients’ charts in Axium on a daily basis

Establish and maintain contact with all outside imaging labs that send cases for interpretation reports, including distribution of consult forms and other material needed for processing biopsies

Process final reports by printing, faxing, and mailing reports to each doctor’s office daily (over 200 per week)

Use an Axium computer program to obtain patient information needed for biopsy reports

Maintain files on all-biopsy reports with demographics

Print and maintain logbooks and print labels for the Oral and Maxillofacial Pathology Laboratory to mail biopsy kits to doctors

Use of medical terminology

Assist Pathology faculty by ordering special stains and recuts requested

Ensure that recut requests from outside hospitals for slide over-read are filled promptly and given to the pathologist for review prior to sending them out

Ensure that all outside consultations are promptly accessioned and given to the attending physician the day they are received

Assist pathologists by helping train the residents in dictation

Give residents model dictations and a coding outline; critiques their dictation

Ensure residents are given laboratory reports corrected by the attending pathologist, ensuring continuous feedback

Help with numerous research projects and clinical studies by searching the large databases using multiple types of queries

Respond to all biopsy and provider-related phones calls daily and email all biopsy interpretation requests timely

Assist the Division Head of Oral Pathology with reports and correspondence that are of a confidential nature

Do the drafting, editing, and formatting of faculty correspondence as required

Prepare and maintain pathologists weekly reading log

Assist with administrative tasks, when necessary, in the absence of the department’s administrative assistant

Responsible for following up on overnight courier account, ordering airway bills and supplies for new doctors enrolled and reorders supplies for each doctor as needed

Add new doctors to the Biopsy Management computer program and make changes as needed

Assist doctors’ offices in obtaining verbal biopsy results and reading reports over the phone and faxing reports to doctors upon request (approx. 300 per week)

Assist laboratory supervisor in accessioning and replenishing supplies and biopsy kits

Assist Case of the Month project by performing all aspects involved in preparing the case of the month for publication

Help find references and help compose the text for the case of the month

Responds to e-mail queries about the case of the month’s participants, setting appointments or contacting the pathologists for information

Fulfills requests for biopsy supplies etc. that come through the web site

Assist Program Assistant in the Department of Oral Diagnostic Sciences and the Billing Office (part of the College of Dentistry Dean’s Office) in setting up procedures for each department to use in the workflow from one department to another

Maintain records of all the work that is done by each department to ensure all work is completed in a timely manner

Type and process Radiology and Pathology consultations for faculty

Perform other duties (as assigned)