City of Sunny Isles Beach ยท 1 day ago
Administrative Coordinator (Cultural & Community Services)
Sunny Isles, FL
Full-time
Onsite
Entry, Mid Level
2+ years expThe City of Sunny Isles Beach is seeking an Administrative Coordinator for their Cultural & Community Services department. This role involves performing a variety of clerical and administrative support tasks, including preparing documents, managing supplies, and assisting with customer service. The position also includes supervisory duties and requires effective communication and organizational skills.
Government Administration
Responsibilities
Prepares/types memoranda and letters for Department Directors; files documents for compliance with the State Public Records Law
Reviews all department invoices and prepares claim vouchers for payment authorization. Prepares correspondence and reports
Types, proofreads and processes a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes, or verbal instruction using a typewriter computer equipment
Reviews documents for accuracy, completion and conformance to established procedures
Utilizes personal computers and computer software to perform word processing and spreadsheet functions; prepares and maintains computerized reports
Monitors the department's supply needs and prepares supply requisition forms and maintains adequate inventory of office supplies
Operates postage meter machine to process outgoing mail. Ensures sufficient postage is on hand for daily mailings. Operates Lamination machine to seal documents as needed
Advises various meeting participants of changes in previously scheduled meetings (time, date, location, and agenda) by inter-office e-mail
Answers the telephone, waits on the general public, and provides information related to department and/or city policies and procedures, makes appointments and announces callers
Accepts payments, receives cash and makes change, processes credit cards, checks, etc
Interacts courteously and tactfully with managers, co-workers, customers and/or vendors
Sorts and files documents and records, maintaining alphabetical, index, and cross-reference files; assists department with photocopying, assembling materials, and simple clerical work when assigned
Assists in receiving, sorting and distributing incoming and outgoing mail; assists in maintaining paper and other supplies stocked in the supply room, and by the copy and fax machines; assists in ordering supplies
Builds and maintains positive working relationships with co-workers, other employees, and the public using principles of good customer service; promotes and represents the City to the public in a friendly, helpful, and professional manner
Identifies and/or recommends cost control measures in the delivery of all services and functions in his/her department and under his/her area of responsibility
Periodically the incumbent might be asked to serve as Acting Facility Supervisor which will assist with customer and/or employee related issues
Performs supervisory duties to include directing, recruiting, training, scheduling, and evaluating personnel; Prepares and maintains payroll; Enforces City and department policies, regulations, rules and standards
Addresses urgent issues with the public or employees, and recommend appropriate action based on City policies and procedures
Performs other duties as assigned
Qualification
Required
High School diploma or General Education Degree (GED) supplemented by two (2) years' experience performing similar clerical/administrative support duties; experience in a municipal clerk's office desirable; or any acceptable related combination of training and experience
Associate's degree or equivalent from a two-year college or technical school in a related field
Certification in CPR/First Aid required within six (6) months of appointment
Florida driver's license required
Good knowledge of office practices and procedures including filing and basic record keeping
Good knowledge of the operation of standard office equipment including work processing and computer equipment
Good knowledge of English usage, spelling, grammar and punctuation
Good knowledge of business letter writing and typing formats
Good knowledge of basic mathematics
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain effective working relationships with those contacted in the course of work
Ability to organize and maintain accurate records and files
Ability to learn the operation, policy and procedures of the City and the assigned department or office
Ability to perform difficult and complex clerical and administrative support work using independent judgment
Ability to effectively present information both one-on-one and to small groups
Preferred
Customer Service training preferred
Benefits
Health Insurance
Dental and Vision Insurance
Life Insurance
Long Term Disability
Workers Compensation
Cafeteria Plan
Retirement
Sick Leave
Vacation Leave
Holidays
Floating Holidays
Direct Deposit
Credit Union
Company
City of Sunny Isles Beach
The City of Sunny Isles Beach was incorporated on June 16, 1997. Sunny Isles Beach operates on a Commission/City Manager form of government.
Founded in 1997Sunny Isles Beach, FL, US
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Derrick Arias CGCIO
Chief Information Officer
Humberto Martinez
Assistant Chief Information Officer
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