Apple · 1 day ago
Event Planning and Budget Coordinator
Cupertino, CA
Full-time
Hybrid
Mid, Senior Level
$117K/yr - $177K/yr
5+ years expApple is a leading technology company known for its innovative products and services. They are seeking an Event Planning and Budget Coordinator to support various projects related to the Steve Jobs Theater and Apple Park Observatory, focusing on budget coordination and vendor management for events.
AppsArtificial Intelligence (AI)BroadcastingDigital EntertainmentFoundational AIMedia and EntertainmentMobile DevicesOperating SystemsTVWearables
Responsibilities
Track and coordinate project budgets, review crew rates, ensure accurate purchase requests through spreadsheets and internal tools
Monitor vendor spend and review budget line items for estimates and invoices
Overall budget coordination with producers, vendors and cross functional leads
Communicate budget targets and schedule to key members of the production team through various milestones. Act as a key point of contact both internally and externally, ensuring clear communication and managing expectations throughout the production process
Review and advise on production plans to ensure feasibility and alignment with company, union, and legal standards
Provide regular budget updates and forecasts to producers, managers and finance partners
Serve as a key point of contact for production personnel, working closely with internal departments
Maintain a diverse pool of freelance talent and vendors, fostering strong relationships and ensuring availability for future projects
Assist the wrap-up of production, ensuring that all materials, files, and finances are properly closed out and archived
Qualification
Required
5+ years as a budget administrator or coordinator in the theatrical, film, and live event industries
Mac, Excel, Numbers and Keynote proficient
Preferred
Experience creating or managing budget database systems
Action oriented, well organized and proactive
Proven track record developing and managing large, complex projects/teams
Excellent oral/written communication, analytical, and interpersonal skills to effectively work with all levels within the organization, contractors and vendors
Deals with ambiguity and has the ability to connect the dots
Adaptability in a variety of situations
Willingness to learn and execute learnings
Proven ability to manage multiple projects simultaneously
Proactive, thoughtful, and strategic thinker
Thrives in a fast-paced environment, resourceful, self-motivated, extremely organized, and detail-oriented
Excellent prioritization skills and the ability to change/shift focus with ease
Works well under pressure, maintaining self-composure and integrity
Willing to travel
Worked with clients in production, travel, hospitality, lifestyle, sports, tech, and/or entertainment
Benefits
Comprehensive medical and dental coverage
Retirement benefits
A range of discounted products and free services
Reimbursement for certain educational expenses — including tuition
Discretionary bonuses or commission payments
Relocation
Company
Apple
Apple is a technology company that designs, manufactures, and markets consumer electronics, personal computers, and software.
10001+ employees
H1B Sponsorship
Apple has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6998)
2024 (3766)
2023 (3939)
2022 (4822)
2021 (4060)
2020 (3656)
Funding
Current Stage
Public CompanyTotal Funding
$5.67BKey Investors
Berkshire HathawayMicrosoftSequoia Capital
2025-05-05Post Ipo Debt· $4.5B
2025-01-16Post Ipo Debt· $0.31M
2021-04-30Post Ipo Equity
Leadership Team
Tim Cook
CEO
Craig Federighi
SVP, Software Engineering
Recent News
Venrock
2025-12-01
2025-09-25
Mac Daily News
2025-09-25
Company data provided by crunchbase