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Newport News Public Schools · 18 hours ago

Payroll Specialist

Newport News, VA

Full-time

Onsite

New Grad, Entry Level

Newport News Public Schools is seeking a Payroll Specialist to manage complex payroll computations and ensure accurate wage calculations. The role involves maintaining payroll records, providing support to payroll processors, and resolving payroll-related issues efficiently.

EducationHigher EducationTraining

Responsibilities

Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions

Provides excellent customer service by answering the phone or email in a timely and professional manner

Researches, resolves and communicates payroll issues accurately and efficiently both orally and written

Reconciles and requests remittances for vendor payments associated with payroll withholding

Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing

Reviews and understands the policies in place for processing employment data, including pay and benefits

Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy

Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information

Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay

Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation

Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors

Facilitates processing cash receipts provided by various organizations to NNPS as the pay agent, by ensuring proper general ledger account coding and ensuring the amount received is sufficient to cover wages and taxes based on time sheet information provided

Qualification

Payroll processingMathematical computationsPayroll tax lawsMicrosoft OfficeCustomer serviceBookkeepingAccountingOral communicationWritten communication

Required

Completion of standard high school, supplemented by courses in bookkeeping and accounting

Must possess knowledge of Windows operating system, Microsoft Office, and personal computer software

General knowledge of payroll tax withholding laws and programs, legal requirements for court ordered deductions, including but not limited to child support, garnishments, and bankruptcy

Must possess the ability to maintain complex financial records and prepare records and statements

Make mathematical computations quickly and accurately

Post accounts with speed and accuracy

Must be able to demonstrate excellent oral and written communication skills