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The Bear Creek School · 14 hours ago

Preschool Division Assistant / Administrative Assistant

Redmond, WA

Full-time

Onsite

New Grad, Entry Level

$55K/yr - $70K/yr

The Bear Creek School is a Christian community dedicated to making a lasting impact in the lives of students. The Preschool Division Assistant provides administrative support to the Division Head and assists with various tasks including scheduling, communication, and event coordination.

Education

No H1B

Responsibilities

Support the Division Head with administrative details and scheduling of appointments and meetings

Provide support to faculty, including student information, in-house field trips, carpool procedures, forms, information distribution, and input for teacher newsletters

Compose, type, and edit emails, letters, newsletters, agendas, presentations, and other documents

Create and maintain a file structure for all Preschool documentation and related files year over year

Design and keep the Preschool home page up to date

Communicate with a wide variety of stakeholders: teachers, students, parents, staff members, outside vendors

Support events by completing necessary reservations, calendaring, and disseminating information

Liaise with Cubs Club vendors and manage yearly Cubs Club scheduling, registration, and coordination

Design and calendarize yearly specialist schedules for all Preschool classes

Maintain carpool system student database

Assist with student drop-off and pick-up

Manage scheduling of substitutes in emergencies and track absences in the absence management system

Purchase and manage supplies for division including curriculum and reconcile purchases with receipts and allocated budget

Occasionally provide 1:1 assistance to students

Identify, report, and track facility needs

Perform other related duties as assigned by the Division Head that may include some evening and early morning events

Support Preschool Admissions activities

Work in a highly engaged environment dealing with a variety of creative challenges, tasks, deadlines, and personalities

Create and track seasonal rosters per sport per team

Capture sport and student information into FinalForms

Keep WPA website up to date with all sports and rosters

Provide rostering information to Office of Marketing and Communications for each volleyball and basketball home game

Create certificates, awards, and letterman inserts for end-of-season sports

Track and reconcile purchases made on Athletics and Golf credit cards

Update trophies for the trophy case

Make hotel bookings for traveling teams

Coordinate and collect balloons and flowers for athletic events

Assist Athletics Director with ad hoc administrative tasks

Qualification

CPR/AED/First Aid certificationMicrosoft Office SuiteOffice experienceAccountabilityHandling multiple tasksWritten communicationOral communicationFlexibilityAdaptabilityConfidentiality

Required

High school diploma required

Currently authorized to work in the United States for any employer (sponsorship not available for this position)

Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date

Positively support the school's policies and practices and work collaboratively in a professional organization

Truthful, positive, and purposeful when communicating with others

Able to use strong written and oral communication skills to transfer thoughts and express ideas

Flexible and adaptable in dealing with new, different, or changing requirements

Maintain confidentiality and security of information

Hold self and others accountable to accomplish results

Effective in handling multiple concurrent tasks

Familiar with Microsoft Office Suite, ability to learn and work with the school's integrated data-based software package and online curriculum tools, as needed

Adhere to biblical standards in all areas of conduct

Work at a desk and computer for extended periods of time

Occasionally lift up to 30 pounds

Regularly traverse full flight of stairs

Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure throughout the day to the outside elements