DePaul University · 2 days ago
Executive Assistant (Hybrid)
Chicago, IL
Full-time
Hybrid
Senior Level
$30.89/hr - $34.77/hr
5+ years expDePaul University is the largest college in the university with approximately 40 individual units and 300 full-time employees. The Dean's Executive Assistant provides comprehensive administrative support to the Dean of the College of Liberal Arts & Social Sciences, managing complex tasks, communications, and events on behalf of the Dean.
Education
Responsibilities
Independently compose, edit, organize, and manage a wide variety of material for the Dean's signature, e.g., letters of support, award letters, commencement speaker invitations, annual reports, discipline-specific promotional materials, etc
Manage and maintain the Dean’s daily schedule and calendar and interact with senior level administration on the Dean's behalf both at his direction and independently
Organize and plan all major college meetings/events, e.g., monthly LASAC meetings, quarterly college-wide meetings, promotion and tenure hearings, college retreats, etc., sending appointments, booking venues, planning and ordering catering, taking minutes, monitoring zoom chats, etc
Develop and execute strategic communications plans for the college; draft announcements and newsletters, submitting materials to Newsline, MarCom and others; solicit news and announcements from LAS departments, placing and promoting them strategically within the university; facilitate transfer of faculty and staff information to Experts Guide, ensuring that LAS is well represented
Acts as the liaison between Facilities Operations and the college in the case of emergencies, communicating information to departments as needed; manages the Facilities Access Management Tool for the Dean's Office and college; manages the Dean's Office space; serves as the office manager for the Dean's Office
Some work in the evening--events and meetings--may be necessary
Qualification
Required
Bachelors degree required
5-7 years of progressively responsible experience working as a project manager, program coordinator, or executive assistant (or comparable) position
Exceptional writing, editing proofreading and speaking skills
Extraordinarily organized and able to work effectively in a team, juggling multiple and varied tasks simultaneously
Exhibit rigorous adherence to deadlines and timelines
Take appropriate initiative within the parameters of the position
Pay meticulous attention to detail
Committed to high performance and dedicated to ensuring that the college is presented to internal and external constituents in the most professional light
Extraordinary diplomatic skills and be an accomplished problem-solver
Demonstrated ability to make responsible decisions and act with discretion
Ability to manage multiple tasks simultaneously and to prioritize workflow
Familiar with an academic environment and extremely detail oriented
Benefits
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 8%.
Tuition waivers for employees and dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!
Company
DePaul University
DePaul University, located in Chicago, IL, is recognized for its challenging curriculum, its diverse student body, and national prominence.
1001-5000 employees
H1B Sponsorship
DePaul University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (23)
2023 (25)
2022 (28)
2021 (6)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$5.37MKey Investors
U.S. Department of Education
2022-09-12Grant· $5.37M
Leadership Team
Adé Hogue
Adjunct Instructor
Kathleen Rooney
Distinguished Writer in Residence
Recent News
The Real Deal
2025-11-07
Help Net Security
2025-10-23
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