City of New Berlin Department of Community Development · 3 days ago
Office Assistant- Recreation
New Berlin, WI
Full-time
Onsite
Entry Level
2+ years expThe City of New Berlin Department of Community Development is seeking an Office Assistant for their Recreation Division. This role involves providing customer service and administrative support at the Activity and Recreation Center, including reception duties, data entry, and maintaining department records.
Government Administration
Responsibilities
Will serve as the primary receptionist for the ARC, serving as the first point-of-contact, directing residents to appropriate locations within the ARC and/or resources, appropriately routing calls, checking voicemail and directing the inquiry to the appropriate staff person, sorting and distributing mail, and ordering/stocking general office supplies
Under the direction of the Recreation Manager will provide across the board office support for all Recreation Division staff
Responsible for data entry, class registrations, intake of payments, scanning applications and associated materials into the City’s Content Management System, ActiveNet Software and/or other computer programs
Schedules various inspections and appointments on behalf of staff
Maintains and files department records
Helps to ensure appropriate and orderly flow of department inquiries and communications between staff and the public
Researches and prepares reports, forms, lists, and manuals as required to satisfy department needs, as requested
Aids in maintenance department/divisional web page(s) and social media sites and handouts
Types correspondences, reports, and documents prepared by the Department
Prepare and distribute mailings as assigned
All other duties as assigned
Qualification
Required
High school diploma with specific vocational course work in clerical and word processing
Proficient in the use of Microsoft Office Products including Word, Excel, Publisher & Power Point
Strong knowledge of computer programs and/or the ability to learn programs such as, but not limited to, Munis, IAS M-Files & ActiveNet
Ability to accurately perform a wide variety of office duties and meet deadlines
Ability to communicate effectively with the public and other City personnel both verbally and in writing in a pleasant and professional manner
Ability to serve as confidential administrative support to the Director and other department members
Excellent organizational, coordination and tracking skills
Ability to self-motivate and work independently
Understanding of modern office methods, procedures, and equipment
Ability to present a positive image of the department and the City
Preferred
An Associate's Degree in Administrative Assistance/Secretarial Science, Business Administration, or a related field
A minimum of two (2) years' experience in a Community Development Department, Recreation or front office environment for a government agency
Benefits
HEALTH INSURANCE
HEALTH SAVINGS ACCOUNT
HERO Program
DENTAL INSURANCE
VISION INSURANCE
LIMITED PURPOSE FLEXIBLE SPENDING ACCOUNTS
DEPENDENT CARE FLEXIBLE SPENDING ACCOUNTS
LIFE INSURANCE
SUPPLEMENTAL LIFE INSURANCE
Voluntary Worksite Benefits
WISCONSIN RETIREMENT SYSTEM (WRS)
DEFERRED COMPENSATION (Section 457 Plan)
FREE RECPASS
ELECTRONIC DIRECT DEPOSIT
Worker's Compensation
JURY DUTY
EMPLOYEE ASSISTANCE PROGRAM (EAP)
HOLIDAYS
VACATION
SICK TIME
FLEX TIME
COMP TIME
BEREAVEMENT LEAVE
Company
City of New Berlin Department of Community Development
The Department of Community Development promotes and maintains the careful and sustainable development & use of land in the City of New Berlin.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase