Mack & Associates, Ltd. · 9 hours ago
Executive Assistant/Office Manager
Chicago, IL
Full-time
Onsite
Mid Level
$70K/yr - $80K/yr
3+ years expMack & Associates, Ltd. is a fast-growing tech company in Chicago seeking an Executive Assistant/Office Manager to join their team. This role involves partnering with the leadership team to ensure smooth daily operations and contribute to company-wide initiatives during a period of exciting growth.
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Responsibilities
Serve as the primary administrative partner to the executive team, expertly managing calendars, scheduling meetings, and coordinating travel
Oversee day-to-day office operations, including supplies, vendor management, and workspace organization
Support HR and onboarding activities, including scheduling interviews and assist vendors and guests
Plan team events, meetings, and companywide communications
Prepare reports, presentations, and internal documents as needed
Handle confidential information with professionalism and discretion
Act as the go-to point of contact for staff, visitors, and external partners
Support employee onboarding alongside Chief Administrative Officer
Assist with special projects and operational initiatives to support company growth
Qualification
Required
3 or more years of experience in Office management or Administrative Assistance
College degree required
Strong organizational and multitasking skills with exceptional attention to detail
Excellent communication skills—both written and verbal along with strong interpersonal skills
Proficiency in Microsoft Office and Google Workspace; familiarity with financial systems
Ability to work independently, take initiative, and thrive in a fast-paced, evolving environment
Professional, positive, and resourceful disposition
Preferred
Experience in supporting professionals in the financial services field
Benefits
Medical and dental insurance
Generous PTO
Company
Mack & Associates, Ltd.
For over 25 years, Mack & Associates has been the boutique staffing firm of choice for Chicagoland’s top professional services firms.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase