Apply on Employer Site

The Trevor Project · 14 hours ago

Technical Project Associate

United States

Full-time

Remote

Entry Level

$80K/yr - $90K/yr

1+ years exp

The Trevor Project is the leading suicide prevention and crisis intervention organization for LGBTQ+ young people. The Technical Project Associate role is designed to accelerate project delivery and support procurement processes within the IT&S department.

LGBTNon ProfitWellness

No H1B

Responsibilities

RFP/RFI Coordination: Manage the administrative workflow of Requests for Proposals (RFPs) and Requests for Information (RFIs), ensuring vendors respond on time and all necessary documentation is collected for review

RFP/RFI Logistics & Administration: Maintain daily RFP/RFI artifacts, including meeting minutes, action item logs, and risk registers. Draft critical project documentation, including executive summaries, reports, and filling out RFP templates

Milestone & Timeline Enforcement: Actively monitor project plans to ensure deliverables remain on schedule, following up on action items and escalating potential roadblocks

Stakeholder Task Coordination: Work directly with business owners to capture and organize project tasks, ensuring that incoming requests are clearly defined, prioritized, and ready for execution

Reporting: Compile data for weekly status reports, helping to visualize project health, velocity, status, and blockers for leadership review

Documentation Management: Ensure all project documentation is centralized, up-to-date, and accessible to relevant teams

Software Lifecycle Management: Proactively manage the renewal calendar; track expiration dates and initiate renewal discussions well in advance to prevent service interruptions or auto-renewals

Contract Repository Management: Maintain the centralized repository of all software vendors and contracts, ensuring 100% data accuracy and accessibility for the department

Vendor Communication: Serve as a primary point of contact for routine vendor inquiries, scheduling demos, and gathering quotes to support the Procurement Lead

Demonstrate fair, ethical, and equitable business practices

Handle sensitive and confidential matters/ data with the utmost discretion and integrity

Support technical projects that may involve systems and data containing PII and confidential executive strategic information

Coordinate project activities, documentation, and communications while ensuring sensitive information is shared only with authorized stakeholders

Learn eagerly, share knowledge appropriately, and improve continuously

Demonstrate successful planning and problem-solving skills, including multitasking and working well within tight timelines

Work, communicate, and collaborate effectively with others

Demonstrate attention to detail and accuracy in all work

Demonstrate a commitment to fostering and maintaining an environment of belonging

Other relevant duties and responsibilities as assigned

Qualification

RFP/RFI CoordinationProject ManagementTechnical FluencyProject Management ToolsCommunication SkillsAttention to DetailAdaptabilityTeam CollaborationProblem-Solving SkillsOrganizational Skills

Required

1-3 years of experience in project coordination, administrative support, or a related operational role within a technical environment

Exceptional attention to detail with the ability to manage multiple timelines and follow up on tasks without prompting

Strong written and verbal communication skills, capable of effectively chasing down answers from vendors and internal stakeholders alike

Familiarity with project management tools (e.g., Jira, Monday.com, Smartsheet, Asana) and office productivity suites

Ability to switch contexts between detailed project tracking and external vendor negotiations efficiently

General knowledge of software ecosystems, specifically understanding that applications require system integrations and hardware dependencies

Proficiency in spoken and written English

Benefits

Comprehensive health coverage, including plans that support various gender affirmation care needs

Mental health resources, with access to virtual care and a variety of in and out of network options for support

403(b) retirement plan with a 3% employer match, vesting over three years

Generous paid time off and company holidays to rest and recharge

Employee Assistance Program (EAP) offering confidential emotional support, work-life solutions, financial and legal guidance, and online resources

Remote work flexibility from anywhere in the continental U.S., Alaska, or Hawaii- with provided technology, a home office setup reimbursement, and a monthly internet reimbursement