NEOGOV · 18 hours ago
Procurement Specialist-Facilities & Finance-WV Higher Education Policy Commission-Kanawha Co.
Kanawha County, WV
Full-time
Onsite
Mid Level
$45K/yr - $55K/yr
3+ years expNEOGOV is seeking a Procurement Specialist for the West Virginia Higher Education Policy Commission in Kanawha County. This role involves specialized accounting, procurement, and financial administrative functions related to capital construction projects and facilities management for public colleges and universities in West Virginia.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Prepares contracts and purchase orders, ensures compliance with state procurement regulations, processes construction-related invoices and payments, and maintains accurate financial records for capital project expenditures and contractual obligations
Provides administrative support to the Director of Facilities and Capital Project Management, the Vice Chancellor for Finance and Facilities, and finance staff
Coordinates with institutional financial officers and other state agencies regarding project funding, expenditure authorization, and reporting requirements
Assists with training and professional development activities for institutional personnel on financial procedures and compliance requirements
Maintains purchasing card for facilities and construction operations, including expenditures, monthly reconcilement and record management
Maintains electronic and physical filing systems for construction contracts, procurement documents, and financial records
Assists with other duties in the Division of Finance, including processing contracts and invoices for non-construction or capital projects as time and workload permit
Performs other duties as assigned to support the effective operation of the Finance Division
Processes and reviews construction contractor invoices, change orders, bond payments, and payment software applications to ensure accuracy and compliance with contract terms and state regulations
Coordinates with supervisor to verify work completion and approve payment requests
Maintains detailed financial records for all construction projects, including budget tracking, expenditure analysis, and variance reporting
Prepares financial reports and summaries for construction projects as requested by management and institutional leadership
Monitors project budgets and alerts management to potential cost overruns or funding shortfalls
Assists with procurement processes for construction and professional services contracts, including preparation of solicitation documents and bid evaluation materials
Coordinates vendor registration and management in wvOASIS for construction contractors and professional service providers
Reviews and processes purchase orders, requisitions, and contract amendments related to capital projects
Maintains procurement files and documentation to ensure compliance with state purchasing requirements and audit standards
Supports the bid evaluation process by analyzing proposals, pricing, and vendor qualifications
Work is performed in office and field settings, and statewide travel may be required
Represents the agency at pre-bid meetings, hearings or discussions with other state and federal agencies
Enters, reviews, and approves expenditure documents in wvOASIS for construction projects and agencies’ expenditures, ensuring proper accounting distribution and fund compliance
Processes deposits, transfers, and other financial transactions related to capital project funding sources
Reconciles construction project accounts and resolves discrepancies in coordination with institutional financial officers
Prepares allocation summaries and transfer documents as required by state reporting requirements
Assists with year-end closing procedures for construction project accounts
Assists in the preparation of annual financial statements, debt and capital asset reporting
Supports budget preparation and monitoring activities for facilities and construction operations
Prepares various financial spreadsheets, charts, and analytical reports as requested
Assists with internal and external audit activities related to construction expenditures and procurement processes
Maintains fixed asset records for completed construction projects and equipment purchases
Qualification
Required
Associate degree in accounting, business administration, finance, or related field and a minimum of three (3) years of experience in accounting, procurement, or financial administration, preferably in public sector or construction-related environments is required
Alternatively, applicants without an associate degree but have five (5) years of relevant experience in accounting, procurement, or construction financial administration will be considered
Strong mathematical and analytical skills with attention to detail and accuracy
Knowledge of generally accepted accounting principles and government accounting practices
Understanding of state procurement laws, contract administration, and purchasing procedures
Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
Excellent written and verbal communication skills
Ability to prioritize multiple tasks, manage competing deadlines, and work effectively under pressure
Strong organizational skills and ability to maintain accurate records and documentation
Ability to work independently and as part of a team in a collaborative environment
Ability to exercise sound analytical judgment and problem-solving skills
Prepares and tracks purchasing documents as they are processed, reporting problems, and implementing solutions
Preferred
Experience with the State of West Virginia's accounting/fiscal system, wvOASIS
Knowledge of West Virginia procurement laws and construction contracting procedures
Experience with construction contract administration and payment processing
Knowledge of construction industry practices and terminology
Familiarity with capital project management and facilities operations in higher education environments
Understanding of federal and state regulations affecting public construction projects
Knowledge of the ability to prepare and review plans, specifications, and cost estimates for construction projects
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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