DASNY (Dormitory Authority - State of New York ) · 23 hours ago
Procurement Administrator
Albany, NY
Full-time
Hybrid
Mid Level
3+ years expDASNY (Dormitory Authority - State of New York) is responsible for providing financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions. The Procurement Administrator oversees assigned procurements, ensuring compliance with laws and procedures while managing the procurement process and documentation.
ConstructionFinancial ServicesGovernment
Responsibilities
Assist, consult, advise, and/or coordinate with DASNY staff and clients, consultants, contractors, vendors and/or other third parties in all phases of the procurement process, including the interpretation and implementation of DASNY’s procurement guidelines, procedures and contract provisions, and the overall process of administering work authorizations, contracts, job orders and/or purchaser orders; consult with Senior Procurement Administrator and/or department leadership as required
Draft, review and approve procurement-related documentation, including correspondence, requests for proposals, requests for qualifications, expressions of interests, bid openings, contract awards, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and any related documents and/or amendments in accordance with established procedures. Verify that all documents are in proper legal form and have all necessary approvals and supporting documents
Independently oversee the timely and efficient preparation, processing and review of public procurements and bids and the selection, award and negotiation of contracts, job orders, purchase orders, purchase contracts, work authorizations and any related documents or amendments
Supervise and/or review the work performed by Assistant Procurement Administrators and/or support staff; provide necessary training and mentoring with respect to procurement functions
Independently perform substantive reviews of procurements, the procurement record and related documents for accuracy, completeness and compliance with established procedures consulting with the Senior Procurement Administrator and/or department leadership, as necessary
Evaluate vendor’s responsibility and responsiveness by conducting financial viability assessments, conducting independent research and review of public record databases to collect adverse information regarding contractors, consultants, and vendors. Analyze such information and make recommendations regarding responsibility
Participate in and/or chair consultant selection committees and evaluate cost and fee proposals
Monitor the status of assigned procurements with respect to volume, potential delays and/or available funding and bring any concerns to the attention of the Senior Procurement Administrator and/or department leadership
Provide assistance in the gathering, review and/or monitoring of consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third party vendors as necessary or required
Market DASNY services to clients, at conferences, and trade shows
Conduct desk audits of procurements processed by the Assistant Procurement Administrators; verify all internal DASNY reviews are finalized and all documentation has been submitted
Gather data, perform research and report findings to the Senior Procurement Administrator and/or department/DASNY leadership
Research and draft letters and responses to routine and moderately complex matters
Identify and describe potential problems and/or delays in the procurement process and workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow
Ensure the confidentiality of information gathered during the procurement process
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B
May train and evaluate employees
Assist in tracking and reporting of procurement performance measures related to all types of procurements
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed
Assist with the development, documentation, posting and implementation of procedures and associated forms
Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same
Undertake special assignments as directed
Must maintain regular attendance in accordance with DASNY attendance and leave policies
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet)
Qualification
Required
Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience
Working knowledge of the building fit-out process
Thorough knowledge of construction and operations purchasing
Excellent negotiation skills and demonstrated results
Demonstrated accuracy and attention to detail
Demonstrated organizational skills and ability to prioritize
Excellent oral and written communication skills
Demonstrated ability to work independently and exercise sound judgment
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint
Preferred
Bachelor's degree in Business Administration, Public Administration, Construction Technology, or related field plus three years' experience in the negotiation, award, and administration of professional service agreements and/or contracts on behalf of a similar sized public organization
Working knowledge of the building design and construction process
Benefits
Choice of several health insurance plans
Dental & vision insurance
Membership in the NYS Retirement System
Deferred Compensation Investment Plan
13 vacation days per year
13 sick days per year
5 days of personal leave per year
12 paid holidays per year (plus one float day)
Tuition reimbursement
Training & development opportunities
Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments.
Company
DASNY (Dormitory Authority - State of New York )
DASNY is New York State's facilities finance and construction authority.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase