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Collin College · 6 hours ago

Executive Assistant, Senior VP of Campus Operations

McKinney, TX

Full-time

Onsite

Mid Level

$57K/yr - $70K/yr

4+ years exp

Collin College is seeking an Executive Assistant to provide high-level, confidential administrative and operational support to the Senior Vice President of Campus Operations. This role is essential for the effective functioning of campus operations, requiring exceptional organizational skills and the ability to manage complex priorities.

Continuing EducationEducationHigher Education

Responsibilities

Provide comprehensive administrative support to the SVPCO, including complex calendar management, scheduling, and coordination of meetings across multiple operational units

Anticipate executive needs, prioritize requests, and proactively manage deadlines and competing priorities

Proofread SACSCOC accreditation proposals and documents and assist with maintaining accreditation requirements

Assist with writing documentation and correspondence, while maintaining the highest level of sensitivity and confidentiality

Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records. Create and maintain filing system as required by law. Proofread all work to ensure accuracy

Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures

Prepare high-quality presentations for the use of executives

Prepare spreadsheets that can be used for predictive analytics

May assist in planning, hosting, and supporting official events sponsored by the District President's Office

Use current systems to acquire needed information on students, faculty loads, and budget

Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters

Track operational initiatives, capital projects, and key performance metrics; follow up on action items to ensure timely completion

May serve as backup to other executive assistants

Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner

Perform other duties as assigned

Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values

Qualification

SACSCOC accreditation knowledgeMS Office SuiteExecutive-level administrative supportProofreadingOrganizational skillsConfidential information managementCalendar managementOffice equipment operationInterpersonal skillsVerbal communication

Required

Associate degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience