Knovo · 2 days ago
Executive Assistant/Office Manager
Hollywood, FL
Full-time
Onsite
Entry, Mid Level
2+ years expKnovo is an award-winning retail branch design and architectural services firm specializing in 3D site surveys and architectural drawings. The Executive Assistant & Office Manager will support the leadership team, manage office operations, and ensure a seamless workplace experience.
AnalyticsBusiness IntelligenceQuality Assurance
Responsibilities
Provide administrative support to the President and EVP
Manage complex, fluid calendars, meetings, and calls with attention to priority and preparedness
Prepare agendas, correspondence, briefing notes, and meeting summaries
Complete executive expense reports accurately and efficiently
Own the day-to-day operation of Knovo’s Hollywood Florida office to ensure it runs smoothly and professionally
Manage incoming and outgoing mail and deliveries, ensuring items are distributed and tracked appropriately
Replenish office supplies, kitchen supplies, and other materials to keep the office fully stocked and functional
Coordinate vendors and service providers as needed
Ensure meeting rooms, shared spaces, and work areas are organized, clean, and ready for use
Identify and resolve on-site issues quickly, escalating to appropriate support or vendors, when necessary
Serve as first-line support for day-to-day tech issues in the office (A/V, Wi-Fi, printers, screens, laptops, meeting room setup)
Coordinate with external IT or technical resources to resolve more complex issues
Support new hire setup including equipment, access, and workspace readiness
Coordinate executive and team travel including flights, hotels, itineraries, and follow-ups
Plan and manage internal meetings, off-sites, and events, handling logistics, catering, vendors, and on-site execution
Ensure meetings and events are well-organized, on time, and professionally executed
Create presentations, documents, and internal communications as needed
Conduct ad-hoc research and present findings clearly and concisely
Support light social media posting and promotional activities when required
Troubleshoot day-to-day challenges and proactively improve how the office and other workflows function
Qualification
Required
2+ years of experience as an Executive Assistant, Office Manager, or similar administrative role
Proven experience supporting senior leaders in a variety of capacities
Strong organizational, time-management, and multitasking skills
Comfort troubleshooting on-site technology and coordinating with vendors
Excellent written and interpersonal communication skills
Ability to work independently with minimal supervision
Benefits
Competitive salary
Health plan
401(k)
Paid Time Off
Opportunities for growth and advancement
Company
Knovo
Knovo specializes in data analytics, business intelligence, and quality assurance.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Barb Macris Pohner
President and Partner
Company data provided by crunchbase