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Waterbury Hospital · 1 day ago

Accounts Payable Associate

Waterbury, CT

Full-time

Onsite

Entry Level

2+ years exp

Waterbury Hospital is seeking an Accounts Payable Associate to perform various aspects of the accounts payable function. The role involves processing invoices, assisting with audits, and ensuring timely payments to vendors while maintaining accurate records.

FitnessHealth Care

Responsibilities

Perform tasks associated with the processing of invoices (including but not limited to identifying1099 reportable transactions, validating account number coding, verifying supporting documentation and authorized signatures, selection of proper vendor code, entering invoices and vendor credits, processing electronic invoices, processing patient refunds, identifying duplicate invoices, day end balancing, etc.)

Prepare routine and ad hoc reports and provide other documentation as necessary in response to requests for information

Work in conjunction with Purchasing, Materials Management and other departments as appropriate to clear exception invoices in a timely manner to ensure no disruption to the flow of goods and services to departments

Assist the Accounts Payable Supervisor and general accounting staff as needed (including but not limited to preparing monthly expense accruals, providing information required for various audits and providing information needed to report monthly accounts payable activity to department directors )

Retrieve, open, date stamp, sort and distribute all incoming mail

Set-up new vendors and perform vendor code maintenance as necessary

File batches (maintaining separate capital invoice files), W-9s, vendor correspondence and archive these files in conformity with record retention guidelines

Work vendor statements to validate accuracy of accounts payable system balances and manage specific vendor accounts (including responding to calls from vendors and departments within the Hospital)

Keep the Accounts Payable Coordinator and Assistant Director of Finance apprised of all items and events of a material nature in a timely manner to allow adequate time for them to respond

Perform other similar duties as required or requested

Qualification

Accounts Payable experienceAutomated three way matchingBasic computer skillsOrganizational skillsInterpersonal skills

Required

High school diploma required

Minimum 2 years experience in accounts payable function including working knowledge of and prior experience with automated three way matching system

Strong organizational and independent follow up skills

Ability to work under pressure, with difficult people and in difficult situations

Must have basic computer skills and ability to access internet and other programs applicable to Waterbury Hospital procedures

Perform automated functions that fall within job responsibility

Excellent interpersonal skills with ability to relate well, communicate effectively, and interact internally and externally with vendors and employees (including all levels of management)