Haynes and Boone, LLP · 7 hours ago
Legal Administrative Assistant - Litigation
Dallas, TX
Full-time
Onsite
Mid Level
3+ years expHaynes and Boone, LLP is one of the largest law firms in Dallas, seeking a Legal Administrative Assistant to support attorneys with administrative and secretarial duties. This role requires independent judgment and discretion, with responsibilities including managing client-related documents, court filings, and communication with clients.
Consulting
Responsibilities
Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc
Handles court filings, including e-filing, under supervision of the attorneys
Calendars deadlines associated with federal and state rules of procedure
Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys
Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys
Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work
Coordinates travel arrangements
Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments)
Answers attorneys’ phones and takes messages
Composes correspondence for client-related matters
Handles incoming and outgoing mail
Provides assistance to summer associates, visiting attorneys and attorneys whose assistants are absent
Occasionally may coordinate couriers to deliver or collect documents for attorneys at courthouse, Title Company, bank or other entities
Occasionally may accompany attorney to court to assist in handling materials, taking dictation and preparing documents
Performs other related duties as needed or assigned
Qualification
Required
Must have a minimum of three years' litigation experience
Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing
The legal administrative assistant should possess working knowledge of general office procedures
Strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment
Prior experience supporting more than one attorney is required
The legal administrative assistant must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation
Strong phone etiquette, attention to detail and follow through skills is required
Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice
Must be highly organized and able to successfully multi-task and meet set deadlines
Strong customer service, ability to be flexible and work effectively as part of a team is required
The legal administrative assistant should possess a high school diploma or equivalent
Preferred
Mid- to large-sized law firm experience preferred
Working knowledge and experience with the Firm's technology and applications strongly preferred
Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred
Two years of college or equivalent preferred, but not required
Company
Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm.
1001-5000 employees
H1B Sponsorship
Haynes and Boone, LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (6)
2023 (2)
2022 (1)
2021 (7)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Brian Gustafson
Partner
Recent News
2025-11-08
bloomberglaw.com
2025-11-05
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