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Eversheds Sutherland · 9 hours ago

Executive Assistant

Washington, DC

Full-time

Hybrid

Mid Level

$85K/yr - $110K/yr

4+ years exp

Eversheds Sutherland is a prominent law firm seeking a highly organized and proactive Executive Assistant to support their transactional partner group. The role involves managing schedules, client engagements, and various administrative tasks in a fast-paced environment.

ConsultingInformation TechnologySmall and Medium Businesses

Responsibilities

Monitors and manages phone calls, emails, and correspondence with professionalism and urgency

Manages and coordinates schedules, arranges travel logistics, and updates calendars

Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation

Directs engagement with clients and external colleagues, including expert witnesses and co-counsel

Coordinates client matters, engagement letters, billing rates, statements, etc

Prepares and edits client correspondence

Maintains filing systems and projects manage action items

Provides onsite assistance during litigation

Prepares presentations for speaking engagements and events

Coordinates planning calls and manages event deliverables, in conjunction with the Practice Group Director

Serves as chief of staff in practice group

Assists in the coordination and planning of Firm related projects and events

Collaborates closely with the Human Resources Manager and other administrative business professionals to ensure seamless team operations

Participates in other activities as needed

Qualification

Executive management skillsMicrosoft Office proficiencyProofreading skillsOrganizational skillsAderant knowledgeITimekeep knowledgeAttention to detailConfidentialityTeam playerCommunication skillsProject management

Required

A four-year college degree is preferred but not required

Four to eight years of executive-level work experience supporting senior level leader(s)

Strong executive management and secretarial skills including word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals

Strong proofreading skills, organizational skills, grammar and attention to detail are essential

Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients

Able to work with limited direction and supervision

Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, staff, clients and vendors

Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters

Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables

High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required