BusPatrol · 13 hours ago
Senior Executive Assistant
Austin, TX
Full-time
Hybrid
Senior Level, Lead/Staff
8+ years expBusPatrol is a technology company with a public safety mission. The Senior Executive Assistant will play a crucial role in supporting executives by managing calendars, coordinating travel, processing expenses, and ensuring smooth operations.
GovTechLaw EnforcementPublic SafetyTransportation
Responsibilities
Supporting 3-5 Executives
Oversee complicated internal and external meetings and domestic/global travel schedules
Coordinate the booking of domestic and international travel including assisting with any travel Visa requirements
Bring a blend of attention to detail, strong organization, and time management skills to handle constantly changing schedules and meet critical business demands
Multitask and make sound judgments, while collaborating with our Lead Executive Assistant
May be asked to attend and facilitate meetings and events; setting up meeting spaces, Teams meetings/webinars/townhalls, office logistics, presentation materials, taking notes, and following up on action items
Assist with confidential and non-routine information, materials, and issues in support of assigned executives
Conserve our Executive's time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations
In partnership with other EAs coordinate logistics as required for offsite leadership and client meetings
Manage event planning including catering coordination for smaller meetings and larger internal company-wide events
Assist with and prepare expense reports per policy and complete monthly expense reconciliation
Efficiently manage executive calendars, scheduling meetings, appointments, resolving conflicts and travel arrangements
Coordinate travel logistics, including flights, accommodations, ground transportation, and itineraries
Proactively identify and address executive needs, ensuring seamless operations
Work closely with other executive assistants to align schedules and travel plans
Assist in organizing company events, conferences, and meetings
Manage thoughtful gifting for special occasions
Qualification
Required
8+ years' of progressive experience in an administrative/Executive assistant capacity, supporting VP level and above
Demonstrated ability to successfully support a minimum of 3-5 executives
Excellent interpersonal skills
High degree of attention to detail
Ability to work independently
Exceptional written and verbal communication skills
Proficient in MS Office (Word, Excel, PowerPoint), Teams, and Outlook
Familiarity with Ramp, Egencia and Expensify
Meticulous attention to detail
Ability to manage multiple tasks efficiently
Preferred
A genuine passion about the work an Executive Assistant does and a true desire to partner with executives and contribute to their, and your, success
Willingness to exceed expectations and take initiative
Ability to respond promptly with critical information and answers
Demonstrated success in previous roles
Be the central point of contact for executives and occasionally others in the organization
Solve problems and make their lives easier, both personally and professionally
Anticipate issues before they reach the executive
Benefits
A competitive salary and benefits package
Comprehensive personal time off, including volunteering and birthday days off
An opportunity to help build a company dedicated to children’s safety
The chance to join an innovative and dedicated team, focused on leading edge technology
The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork
Company
BusPatrol
BusPatrol is the nation’s most deployed school bus stop-arm solution, protecting 2M students, reducing violations, and making roads safer.
201-500 employees
H1B Sponsorship
BusPatrol has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2021 (3)
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Weatherford Capital
2024-06-06Private Equity
2024-01-09Private Equity
Leadership Team
Karoon Monfared
CEO
Justin Meyers
President & Chief Innovation Officer
Recent News
Company data provided by crunchbase