State of Florida · 5 days ago
SECRETARY SPECIALIST - 80050966
Marianna, FL
Full-time
Onsite
New Grad, Entry LevelThe State of Florida's Department of Juvenile Justice is seeking a Secretary Specialist to perform routine clerical and administrative functions. The role involves handling information requests, maintaining files, and providing support to staff and constituents in a professional manner.
Government Administration
Responsibilities
Acts as the receptionist and refer patrons to respective location and/or appropriate services
Answers telephones, take and deliver messages to staff
Ensure phone calls are answered promptly, routed properly, and messages are complete and accurate
Treat customers and Juvenile Justice partners in a courteous, respectful, and professional manner
Files and retrieves materials
Assist in tracking required documents for timely submission
Must maintain an up-to-date filing system, easily assessable by supervisor and other staff members
Process incoming and outgoing mail
Date stamps incoming mail and routes to appropriate staff
Prepare terminated cases for closed files
Manages closed files for unit and maintains record retention schedule
Prepares files to be sent off for storage and maintains records for files no longer stored in the office
Locate and attach appropriate file to incoming correspondence requiring reply
Processing cases, file Court paperwork and mail as they come into the unit
Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or forwarding it to a Supervision Unit
Maintaining unit supplies, including inventory
Performing tasks assigned by the JPOS such as filing, copying, typing reports, i.e. minutes of meeting and other assigned correspondence
Attend and complete training to increase job proficiency
Provide coverage during the planned and unplanned absence of other secretarial support staff within the Circuit, to include temporary workstation reassignment
Performs other duties as assigned
Qualification
Required
High School Diploma is required at the time of submission of candidate profile
Knowledge of business formats and office procedures
Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook
Ability to make and receive phone calls
Ability to greet and assist the public in a professional manner
Ability to organize and maintain files/records
Ability to coordinate with other staff
Ability to complete work in a timely manner
Ability to use computers and computer programs
Ability to gain knowledge of My Florida Market Place
Preferred
A valid Driver's License is required. A valid driver's license is needed to deliver mail to the post office, if needed and to take State Vehicles in for maintenance
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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