Girl Scouts of NE Kansas & NW Missouri · 10 hours ago
Donor Database Manager
KC Metro Area
Part-time
Hybrid
Mid Level
3+ years expGirl Scouts of NE Kansas & NW Missouri is the largest organization for girls in the world, dedicated to building girls of courage, confidence, and character. They are seeking a Donor Database Manager who will oversee donor data integrity and manage the Raiser’s Edge / NXT system, handling the full lifecycle of gift processing and providing analytics to support fundraising efforts.
Non-profit Organization Management
Responsibilities
Handle all data entry for donations, pledges, and grants, ensuring accurate coding of funds, campaigns, and appeals
Process and monitor online donations and monthly recurring gift schedules to ensure payments are processed successfully
Generate and mail timely donor acknowledgment letters and issue quarterly and annual tax receipts in compliance with IRS standards
Work closely with the Finance team to reconcile revenue weekly and monthly, ensuring Development records match the General Ledger
Pull charitable gift information and supporting documentation as needed for the annual audit
Regularly clean data by merging duplicate records, updating contact information (NCOA verification), and removing or archiving obsolete donor records
Continuously assess the database to ensure the organization is utilizing every available tool and feature in Raiser’s Edge to improve efficiency
Develop and enforce Standard Operating Procedures (SOPs) for data entry to ensure consistency across the department
Set up and maintain customized dashboards for each fundraiser, allowing them to independently manage their portfolios and track real-time progress toward goals
Build queries and reports to track the efficacy of appeals, measuring response rates, retention, and average gift size to inform future strategy
Provide weekly and monthly gift reports to the CDMO and Development team to monitor fundraising performance and assist with personal acknowledgments
Assist in pulling targeted donor lists for direct mail appeals, email blasts, and newsletters based on giving history and engagement
Train Development team on Raiser’s Edge / NXT basics, assisting them with retrieving their own data and navigating the system
Assist in setting up automated donor communications and email workflows
Qualification
Required
Bachelor's degree from an accredited college or university
Minimum of 3 years of professional experience in database management
Proven proficiency in Raiser's Edge and donor management systems
Strong skills in data management, reporting, analytics, and segmentation, with experience using Excel and database queries
Understanding of fundamental fundraising principles and donor stewardship practices
Valid Driver's License with an acceptable driving record
Must be authorized to work in the United States
Able to pass a child abuse background check in Kansas and Missouri
Preferred
Bachelor's degree in Information Systems, Business, Non-Profit Management, or a related field
Familiarity with Blackbaud CRM, Looker, Salesforce, and Wealth Screening tools
Experience with grant gift tracking and financial reporting
Ability to analyze fundraising trends and provide strategic recommendations to leadership
Experience managing online fundraising platforms (Greater Giving) and integrating them with the donor database
Company
Girl Scouts of NE Kansas & NW Missouri
Girl Scouts offers hands-on, girl-led, girl-centered learning in STEAM, the outdoors, civic engagement and entrepreneurship.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Joy Wheeler
Chief Executive Officer
Steve Oliver, CPA
Interim Chief Financial Officer
Company data provided by crunchbase