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Reliable Premium Management · 2 days ago

Office Manager

Waite Park, MN

Full-time

Onsite

Mid Level

$26.44/hr - $28.44/hr

Reliable Premium Management is seeking an Office Manager to ensure seamless office operations and a positive employee experience. The role focuses on facilities management, HR coordination, and creating an organized and welcoming workplace for employees.

FinanceFinancial ServicesInsurancePayments

Responsibilities

Own the overall condition, functionality and organization of the office

Anticipate growth needs (furniture, space, equipment, seasonal changes)

Coordinate repairs, desk setups, furniture moves and facilities upgrades

Manage office safety, emergency supplies and compliance checks

Plan and support internal meetings, celebrations and employee events

Maintain an “Office Playbook” with SOPs, vendor info and key processes

Source, manage and evaluate vendors for office and facilities services

Process vendor invoices and ensure timely payment in partnership with Accounting

Coordinate approvals and provide context for accurate financial reporting

Negotiate small contracts and renewals where appropriate

Serve as on-site liaison for RPM’s managed IT provider

Coordinate device set up, swaps and returns

Maintain inventory of hardware, accessories and key fobs

Support onboarding and offboarding logistics related to equipment

Partner closely with the Vice President of Talent to support employee experience and HR operations

Learn, utilize and progressively take ownership of the HRIS, including employee data management, record maintenance, updates and reporting

Over time, learn and support payroll systems and processes, ensuring accurate data entry and timely coordination under HR leadership

Handle sensitive employee information with a high degree of discretion, confidentiality and professionalism

Provide recruitment support as needed, including interview scheduling, candidate coordination and onsite logistics

Coordinate onboarding logistics to ensure new hires are set up for success from day one (workspace, systems access, equipment and welcome experience)

Support offboarding logistics, including equipment collection, asset management, access coordination and exit process support

Assist with employee communications and execute tasks tied to the HR calendar as needed

Support employee experience and culture initiatives in partnership with Human Resources

Help implement workplace improvements with sustainability, efficiency and cost savings in mind

Serve as a reliable operational partner to HR by managing details, tracking tasks, and improving processes that enhance the employee experience

Source, coordinate and schedule employee volunteering opportunities within the local community in partnership with leadership

Serve as the point person for planning, communication and logistics related to company volunteer initiatives

Manage company swag and apparel, including sourcing, ordering, inventory management and distribution to employees

Ensure company-branded materials reflect RPM’s culture and are available for onboarding, events and employee recognition

Qualification

Office ManagementHR CoordinationVendor ManagementMicrosoft OfficeOrganizational SkillsCommunication SkillsProblem-SolvingTeam CollaborationAttention to Detail

Required

Demonstrated ability to take ownership of operational responsibilities and follow through consistently without close supervision

Strong organizational skills with the ability to manage multiple priorities and workstreams simultaneously

Proven judgement, discretion and professionalism when handling sensitive or confidential information

Comfortable with learning and working within systems and tools, including HRIS and payroll systems, with the ability to improve processes over time

Clear, proactive communication skills and a collaborative, service-oriented mindset, with the adaptability and positive approach needed to navigate change and shifting priorities

Proficiency required with Microsoft Office products, including Outlook, Word, and Excel with the ability to use these tools efficiently for communication, documentation and tracking

Prior experience in office management, operations, HR coordination, administration support or related role with increasing responsibility

Experience supporting facilities, vendors or office operations in a professional environment

Strong organizational and execution skills with the ability to manage multiple priorities simultaneously

Demonstrated ownership, follow through and reliability in prior roles

Clear, proactive communication skills and a collaborative, service-oriented mindset

Preferred

Exposure to HRIS systems, payroll coordination, onboarding/offboarding or employee data management preferred

Experience working closely with leadership and/or HR teams strongly preferred

Experience working in or supporting an HRIS system, including employee data management, updates and reporting

Experience coordinating or supporting IT management, including working with managed service providers, hardware inventory, system access and troubleshooting coordination

Experience supporting office operations, facilities management or vendor coordination in a professional environment

Exposure to payroll systems or HR operations processes

Will train a high potential candidate who demonstrates strong ownership, learning agility, sound judgment and a track record of follow-through, even if they have not yet performed every aspect of the role